Grant Management Administrative Support Assistant

Green River Area Development District • Owensboro, KY

6d • $14 - $17 • Onsite

About The Position

Under the direction of the Executive Assistant, the Grants Management Administrative Support Assistant will perform grants and contracts management in electronic databases, financial management including accounting-related activities, as well as clerical and administrative duties directly related to the management and business operations of Community Economic Development, Finance, and the Deputy Director’s office.

Requirements

• High School Diploma
• Excellent communication, verbal and written
• Develop solutions to problems.
• Organize and plan effectively.
• Master attention to detail in analyzing and evaluating information
• Complete multiple tasks.
• Interact with diverse publics in a friendly and welcoming manner.
• Work effectively in a team environment.
• Computer Skills (Microsoft Word Suite and work-related software)

Nice To Haves

• prior supervisory fiscal experience
• prior grant experience

Responsibilities

• Manages all accounting activity on externally funded grants and contracts.
• Reviews budgets to ensure accuracy of costs, both direct and indirect, as proposals are developed.
• Prepares invoices to the sponsor as prescribed and ensures revenue is properly recorded.
• Responsible for the accounting of all Grant and Restricted Funds receives ensuring that procedures are followed, on file and current, funds received are deposited in a timely manner, and Agency Invoices are paid and journal entries made in a timely manner.
• Monitors budget to ensure compliance with agreement.
• Reviews and approves Agency Purchase Request forms and releases requisitions ensuring that grant expenditures comply with the grant/contract.
• Prepares schedule of annual federal assistance for the A-133 audit compliance.
• Prepares required report of all grant and contract expenditure activity annually.
• Closes out sponsored projects as appropriate.
• Acts as liaison on audits of externally funded contracts and grants with Finance department staff.
• Creates, maintains, and deletes Funds, Funds Centers, and Cost Centers.
• Prepares year end accounting entries for annual audit. This also includes preparing a year end restricted schedule which provides complete accounting for each grant.
• Monitors federal aid funds balances recording revenue and booking receivables.
• Maintains grant accounting software and inputs data as needed maintaining database.
• Assign and remove employee rights and roles in database as needed.
• Provides backup support for receptionist and switchboard operations as needed.
• Responsible for media and legal notices.
• Performs other duties as assigned.
• Coordinates scheduling, meeting logistics, materials, correspondence, and minutes for designated boards, councils, committees and staff meetings, including Hazard Mitigation, Water Management, Economic Development, and Regional Transportation.
• Schedules and manages Boardroom usage.
• Prepares and distributes meeting materials and maintains appropriate meeting records.

Benefits

• Fostering a diverse, inclusive, and equitable workplace
• Meaningful opportunity to serve the region
• Support dedicated public-service professionals
• Contribute to programs that make a lasting impact on communities
• Collaborative, respectful, and mission-driven workplace where employees can thrive and grow

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED