Grants Financial Analyst

City of Mission•Mission, TX

About The Position

The Grants Financial Analyst is a grant-funded, full-time, non-exempt position within the Grants Administration Department. The role performs technical financial, administrative, and program-support work for grant-funded activities administered by the Department. Duties include monitoring grant budgets, tracking expenditures, reconciling records, preparing reimbursement and drawdown requests, supporting financial reporting, and maintaining required records and documentation. The analyst maintains accurate financial records and tracks grant expenditures, project budgets, reimbursement status, and available funding balances. The position compiles invoices, payment requests, payroll records, contracts, procurement documentation, and other supporting materials, and assists in preparing complete reimbursement packages. It also maintains complete, audit-ready financial and program files and assists with monthly reconciliations, fiscal year-end activities, grant closeout, audits, monitoring reviews, and required reports. For CDBG-funded activities, the analyst assists with financial and supporting documentation for reimbursement requests, drawdowns, PR29 reporting, CAPER preparation, audits, monitoring reviews, Citizen Advisory Committee meetings, public hearings, and other HUD reporting requirements. The employee works with City staff, the Finance Department, contractors, consultants, CDBG-funded agencies, applicants, vendors, and the public. General administrative and customer-service support, intake logistics, document collection, and file organization are also part of the role. General supervision is received from the Director of Grants and Strategic Development; performance is evaluated through conferences, reports, and results achieved.

Requirements

High school diploma or GED is required.
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint, and ability to prepare and maintain spreadsheets, reports, correspondence, and electronic files.
Proficiency using a personal computer, ten-key calculator, copier, scanner, telephone, and other standard office equipment.
Knowledge of basic bookkeeping principles, filing systems, and records-management practices.
Ability to accurately enter data, prepare correspondence and reports, maintain organized electronic and hard-copy files, and perform detailed work with a high degree of accuracy.
Ability to communicate proficiently in English and Spanish, orally and in writing.
Ability to follow established work schedules, procedures, internal controls, and supervisor direction.
Ability to maintain accurate, detailed, and confidential financial, program, applicant, contractor, and agency records.
Ability to review invoices, payment requests, financial records, reimbursement documentation, and supporting materials for completeness, accuracy, and consistency with approved budgets and program requirements.
Ability to reconcile grant financial records, expenditure reports, reimbursement requests, and supporting documentation with approved budgets, City accounting records, and available funding balances; identify and communicate discrepancies for resolution.
Ability to track grant expenditures, project budgets, reimbursement status, reporting deadlines, and available funding balances using spreadsheets, grant-management software, and other tracking tools.
Ability to compile, organize, and prepare timely financial, program, and compliance reports and documentation for reviews, audits, monitoring, and closeout.
Ability to identify incomplete, missing, inconsistent, or potentially ineligible documentation and communicate findings to the appropriate supervisor or responsible party.
Ability to understand, interpret, and apply written policies, procedures, grant agreements, contracts, regulations, and City requirements applicable to assigned duties.
Ability to handle confidential information and exercise sound judgment with applicant, financial, personnel, contractor, and grant-related records.
Ability to communicate clearly, accurately, and professionally in English and Spanish, orally and in writing, and provide courteous, effective customer service.
Ability to establish and maintain effective working relationships with supervisors, coworkers, City departments, consultants, contractors, subrecipients, and external agencies.
Ability to manage multiple assignments, meet deadlines, prioritize work, and maintain accuracy across financial, administrative, and program-support duties.
Ability to prepare professional correspondence, memorandums, spreadsheets, reports, meeting materials, and other documents.
Must pass a drug, physical, and pre-placement screening administered by the City of Mission doctor at the City’s expense and be subject to a complete background investigation.
Must maintain a professional appearance and courteous, professional conduct when interacting with the public, City staff, contractors, agencies, and other stakeholders.
Must have a current valid Class C driver license from the Department of Public Safety, with no more than two moving traffic violations within the past two years.

Nice To Haves

An associate or bachelor’s degree from an accredited college or university in accounting, finance, business administration, public administration, or a closely related field is preferred.
Experience in bookkeeping, accounts payable, financial recordkeeping, grant administration, governmental administration, office administration, or a related field is preferred.
Experience working with federal, state, or local government, nonprofit, or grant-funded programs is preferred.
Experience reviewing invoices, payment requests, budgets, financial records, or supporting documentation is preferred.
A comparable combination of education, training, and directly related experience may be considered.

Responsibilities

Maintain grant financial records, activity budgets, expenditure trackers, reimbursement logs, funding balances, and other financial tracking tools.
Track grant expenditures and compare activity-level records with approved budgets, reimbursement requests, and City accounting records; identify discrepancies or missing information for supervisory review and resolution.
Assist with preparation, assembly, completeness review, and routing of reimbursement requests, drawdown packages, invoices, payment requests, progress payments, and supporting documentation.
Compile and organize invoices, contracts, purchase orders, payroll records, proof of payment, procurement records, and other documentation supporting grant expenditures.
Assist with monthly grant reconciliations and prepare supporting schedules, expenditure summaries, and documentation for internal review.
Maintain complete, organized, audit-ready electronic and hard-copy grant files in accordance with City policy, grant requirements, and record-retention requirements.
Assist with fiscal year-end and grant closeout activities, including reconciling expenditures and balances, collecting outstanding documentation, preparing closeout records, and completing required checklists.
Prepare and compile financial, program, and compliance documentation for reimbursement requests, internal reports, monitoring reviews, audits, PR29 reporting, CAPER preparation, and other City, state, and federal reports.
Assist with financial schedules and supporting records requested for internal reviews, single audits, external audits, monitoring visits, and other compliance reviews.
Track reporting deadlines, reimbursement status, agency expenditures, budget balances, outstanding documentation, monitoring items, and corrective-action follow-up items.
Assist with monitoring CDBG-funded agencies and contractors by maintaining monitoring files, tracking required reports, preparing follow-up correspondence, and documenting outstanding items.
Assist with organizing and tracking records related to procurement, suspension and debarment, Section 3, environmental review, labor standards, contracts, and other applicable grant requirements, as assigned.
Prepare correspondence, memorandums, spreadsheets, meeting materials, reports, mailing packages, and other documents.
Provide general administrative and customer-service support, including assisting with intake logistics, document collection, and file organization as assigned.
Assist with onsite file reviews, monitoring visits, project meetings, and other grant-related activities as assigned.
Perform special projects and other related duties as assigned.