Grants Coordinator
About The Position
As Grants Coordinator, you will support the effective delivery of compliant and efficient grant-making across Luminate’s portfolios, with a primary focus on US-based grant-making and US private foundation compliance. This role supports Luminate’s pivot toward a grant-centred operating model. You will help ensure that grants are structured, documented, reviewed, and processed in line with relevant regulatory requirements and internal policies, including US and UK rules and internal policies and procedures. You are a detail-oriented, self-starting grants professional who works closely with programme, Legal, and Finance colleagues to ensure grants are processed accurately and on time. Primary System Focus US Grant Management : supporting compliant, efficient, and consistent grant-making processes aligned with US private foundation standards. Secondary Systems Focus Programme teams : Supporting high-quality grant structuring, documentation, and disbursement. Legal and Finance : Ensuring accurate documentation and process alignment.
Requirements
- Detail-oriented, self-starting grants professional
- Works closely with programme, Legal, and Finance colleagues
- Experience with US private foundation compliance
- Familiarity with US and UK rules and internal policies and procedures
- Proficiency in Salesforce
- Experience with DocuSign
- Understanding of OFAC and sanctions checks
Nice To Haves
- Experience supporting grant-centred operating models
- Experience with lobbying, electioneering, self-dealing, and earmarking regulations
Responsibilities
- Reviewing opportunity records in Salesforce to ensure required documentation is complete prior to approval.
- Drafting and issuing grant and project agreements using approved templates.
- Processing grant and project funding amendments in line with established procedures.
- Working closely with programme teams by clarifying documentation requirements and next steps.
- Assessing opportunity records for compliance with applicable regulations, including lobbying, electioneering, self-dealing, and earmarking.
- Compiling and organising due diligence documentation to ensure grant files are complete and audit ready.
- Escalating compliance questions or complex structuring issues to the Senior Manager, Grants Management.
- Supporting the completion of OFAC and sanctions checks on potential grantees.
- Initiating disbursement requests in line with approval workflows.
- Maintaining accurate grant records in Salesforce and document management systems.
- Running standard reports as requested.
- Supporting onboarding and training sessions on grants processes.
- Maintaining templates and guidance documents as directed.
- Identifying and flagging process inefficiencies.
- Maintaining and updating resources and training materials on Legal Intranet page.
- Consistent application of US-aligned grants management processes.
- Accurate and reliable grant records.
- Continuous improvement of workflows.
Benefits
- Visit out Careers page for more information.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
