Grants & Contracts Strategist

American Academy of Family Physicians•Leawood, KS

5d•Hybrid

About The Position

When you join the American Academy of Family Physicians (AAFP), you are at the center of transforming health care. You are on the leading edge of ensuring family doctors have what they need to adapt, and you are part of a legacy that has been instrumental in improving and advocating for family medicine since 1947. Make an impact that matters. Be Team AAFP. This position leads the pre-award functions of the Grants Management Office (GMO). This includes working closely with Academy partners to provide professional support in the preparation and submission of funded project proposals. As a member of the customer-service-oriented GMO, the Grants & Contracts Strategist ensures applications for funding are of competitive quality, submitted timely and in compliance with funder and Academy requirements. This position will be responsible for funded project budget review and approval, preparation and submission of funded project applications, and award/contract negotiations. This role is responsible for managing a broad range of pre-award activities. Responsibilities include preparing and submitting applications for external funding, averaging approximately 75 submissions per fiscal year, providing budget review and approval, and leading the preparation and submission of funding applications. The position also oversees Notice of Award acceptance and contract and subcontract negotiations in coordination with the AAFP Grants Management Office (GMO) Manager and the AAFP Office of General Counsel. In support of the organization’s funded projects strategy, the role maintains accurate and comprehensive records of funding opportunities, proposals, and awards, while assisting with funded project activity reporting as needed. Will support post-award activities include supporting non-competing applications, invoicing, and financial monitoring activities as needed. Additional funded project-related duties may be assigned periodically to strengthen the Academy’s ability to successfully compete for and manage external funding.

Requirements

Bachelor's degree in business, public administration or life sciences
Minimum of four years’ work experience in research administration, proposal development, grants administration
Experience preparing and reviewing large, multi-year budgets.
Experience submitting proposals to federal, foundation and commercial funders.
Proficiency in interpreting and analyzing diverse data including financial, compliance and funded project performance data.
Ability to communicate technical, budgetary, and program details.
Ability to manage multiple and competing deadlines and to respond to changing priorities.
Ability to work independently, take initiative, set priorities, and see projects through to completion.

Nice To Haves

Master's degree in business, public administration or life sciences.
Familiarity with federal circulars, such as 2 CFR 200 (Uniform Guidance) and A-133 (Single Audit) compliance.
Experience using Microsoft programs including Teams and Copilot.
Experience with Workday Grants Administration and Financials.

Responsibilities

Leads the pre-award functions of the Grants Management Office (GMO).
Works closely with Academy partners to provide professional support in the preparation and submission of funded project proposals.
Ensures applications for funding are of competitive quality, submitted timely and in compliance with funder and Academy requirements.
Responsible for funded project budget review and approval, preparation and submission of funded project applications, and award/contract negotiations.
Manages a broad range of pre-award activities.
Prepares and submits applications for external funding, averaging approximately 75 submissions per fiscal year.
Provides budget review and approval.
Leads the preparation and submission of funding applications.
Oversees Notice of Award acceptance and contract and subcontract negotiations in coordination with the AAFP Grants Management Office (GMO) Manager and the AAFP Office of General Counsel.
Maintains accurate and comprehensive records of funding opportunities, proposals, and awards.
Assists with funded project activity reporting as needed.
Supports post-award activities including supporting non-competing applications, invoicing, and financial monitoring activities as needed.
Performs additional funded project-related duties as assigned periodically.