Grants & Contracts Specialist

University of North Dakota•Grand Forks, ND

14h•$50,000•Hybrid

About The Position

Located at the UND School of Medicine & Health Science, this position provides assistance to faculty and staff with sponsored program proposal preparation and monitoring of sponsored project activity. It provides financial administration for sponsored research, services and instructional programs in accordance with Federal, State, University, SMHS and commercial contractual requirements. This includes interpretation and compliance with sponsored and university guidelines, budget development and review collaboration with other departments and institutions, and review of completed proposals in preparation for submission. Additionally, this position requires monitoring sponsored projects within the SMHS, and providing training to faculty and staff, monitoring effort certification of faculty. This position assists the SMHS Grant Manager in these efforts and is secondary liaison between faculty and staff located at the SMHS and the Central Pre and Post award Office and provides individual in-house assistance with sponsored projects. This position is designated as hybrid, but remote opportunity may be available after a period of time.

Requirements

Bachelor’s degree in business administration, Accounting or related field; or the equivalent
Experience in financial management or budget tracking
Experience using Microsoft Office software (Word, PowerPoint, Outlook and intermediate to advanced Excel)
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.
This position does not support visa sponsorship for continued employment.
Knowledge of research administrative/grants management
Strong Interpersonal skills
Excellent verbal and written communication skills
Excellent computer skills
Excellent customer service skills
Excellent attention to detail and organizational skills
Experience and demonstrated skills to successfully complete the responsibilities of the position including a high level of initiative and judgment
Excellent meeting deadlines and managing multiple projects at once
Excellent decision making skills
Excellent team building skills
Must be motivated self-starter with the ability to perform without direct supervision

Nice To Haves

Prefer knowledge of PeopleSoft HRMS and Finance
Prefer knowledge of NDUS and UND policies and procedures
Minimum of two years of knowledge or coursework in grant and project management
Certified Research Administrator (CRA)

Responsibilities

Provide sponsored project advice and guidance to SMHS faculty and staff
Advise faculty and staff of sponsor regulations concerning allowable costs and re-budgeting
Answer faculty and staff questions concerning programmatic and financial aspects of their sponsored project
Assist SMHS faculty and staff with proposal preparation
Read and analyze the RFA to determine a course of action consistent with the requirements of the RFA
Review proposals to determine the nature and function of the work to be performed
Assist faculty and staff in budget preparation, determining reasonableness in relation to work proposed, agency regulations and University policy
Review budget and cost share commitments, allowability of cost, reasonableness, trackability and consistent treatment based on cost accounting standards
Advise and/or assist departments with required changes to the proposal prior to final signature of the proposal
Assist and review proposals in Novelution (UND approval routing software)
Assist and review proposals in submission platform (such as ASSIST, Research.gov, Grants.gov, or eRA Commons)
Work collaboratively with team on larger proposal submissions as necessary
Monitor sponsored projects at the SMHS
Assist faculty, staff and/or department staff with completion of required management reports, as required by the sponsor
Establish an effective system to ensure that required reports (financial, technical, etc.) are submitted on a timely basis
Ensure compliance with sponsor and federal regulations, namely 2 CFR 200 Uniform Guidance
Coordinate and monitor meetings requested with principal investigators and departmental staff
Ensure and train departments on reviewing and monitoring monthly expenses
Provide training to SMHS faculty and staff
Provide individual training for faculty and staff focusing on sponsored project activity
Ensure availability as a resource for SMHS faculty and staff requiring assistance or guidance
Assist in creating and updating grants-related training documents, template creation.
Update information found on the Grants Management website as needed
Provide department administrative duties for Research Affairs
Monitor mail and phone calls
Monitor and order supplies
Create Versatile files and do electronic filing