Grants & Contracts Administrator

City of Hope

21h

About The Position

Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. We are looking for a Grants and Contracts Administrator to support the Beckman Research Institute. Under minimal supervision, this role supports the pre- and post-award administration of externally funded research, including award setup and modifications, subaward management, account administration, and grant compliance activities. You will collaborate closely with department administrators, investigators, sponsors, and research staff, provide proposal support during peak periods, contributes to policy and process improvements, and delivers high-quality customer service to internal and external stakeholders.

Requirements

Bachelor’s degree, with 3-5 years increasingly responsible experience, preferably in research/grant administration.
2-3 years’ experience in business/administrative analysis, preferably with emphasis in Research Administration, including grant budgeting and grant management.
Strong interpersonal, communication, and collaboration skills, with the ability to build effective relationships and work successfully in a team-oriented environment.
Highly organized and detail-oriented, with excellent prioritization abilities and the capacity to manage multiple deadlines while maintaining accuracy and professionalism.

Nice To Haves

Masters degree preferred.
Qualified as a Certified Research Administrator (CRA) is desired

Responsibilities

Manage post-award administration activities, including award setup, account establishment, funding modifications, budget period updates, rebudgeting, and compliance reviews.
Coordinate with research administration, accounting, and departmental stakeholders to ensure accurate grant account setup and ongoing award management.
Perform award compliance checks, including conflict of interest reviews, IRB/IACUC concordance, cost-sharing verification, and sponsor budget review.
Track and manage sponsor reporting requirements, including progress, financial, final invoice, and invention reports.
Administer subawards by conducting risk assessments, sanction screenings, audit monitoring, database maintenance, and contract system documentation.
Independently process subaward purchase orders, resolve system and payment issues, and coordinate with internal departments and external subrecipients.
Provide proposal review support during peak periods, including budget reviews, biosketch validation, sponsor compliance verification, and submission readiness.
Contribute to process improvements, policy development, staff training, and operational initiatives to enhance research administration efficiency.