Grants & Contracts Manager

University of Washington Medical Center•Seattle, WA

3d•$67,632 - $97,200•Hybrid

About The Position

The Department of Family Medicine has an outstanding opportunity for a Grants and Contracts Manager/Specialist to join their team. Reporting to the Associate Director for Research, the Grants and Contracts Manager/Specialist is responsible for providing comprehensive pre- and post-award grants and contracts management support for the Department of Family Medicine’s expanding research portfolio. This position supports a diverse range of federally and non-federally funded research programs and works closely with faculty investigators, research teams, and University partners to ensure successful proposal submission, award management, compliance, and financial stewardship. This position is based within the Department of Family Medicine Research Section, which includes the UW Center for Health Workforce Studies, the WWAMI Rural Health Research Center, and the WWAMI-region Practice and Research Network (WPRN). The position is a hybrid role and, when working on-site, will be based at Roosevelt Commons on the UW Seattle campus.

Requirements

Bachelor’s degree in a relevant field
Two to three years of administrative experience supporting grant and contract applications and funded grants/contracts
Experience developing and monitoring grant budgets
Working knowledge of federal grant rules and regulations
Demonstrated attention to detail, accuracy, and efficiency
Excellent interpersonal and communication skills
Excellent written and verbal English language skills
Ability to work independently and manage multiple complex projects simultaneously
Proficiency with word processing, spreadsheet, and database software

Nice To Haves

Working knowledge of University of Washington grant and contract guidelines
Familiarity with grants.gov, eRA Commons, HRSA EHB, and other sponsor portals
Experience with University of Washington systems such as SAGE, Workday, and EDW
Advanced Microsoft Excel skills
Basic knowledge of IRB processes

Responsibilities

Liaise with sponsors, the Office of Sponsored Programs, and Grant and Contract Accounting to support award setup and ongoing award management
Ensure grant, contract, and sub-award agreements are executed in a timely manner
Coordinate administrative management of domestic and international research sub-awards
Process advance budget requests, no-cost extensions, prior approvals, and subcontract modifications
Assist research teams with budgeting for supplemental funding, renewals, and special projects
Support sponsor-required financial reporting activities
Provide guidance to Principal Investigators regarding sponsor and University compliance requirements
Develop ad hoc financial and analytical reports for department leadership
Manage proposal submission timelines and processes
Ensure compliance with sponsor proposal requirements
Develop proposal budgets in collaboration with Principal Investigators
Prepare and review proposal materials, including budget justifications, biosketches, and other support documents
Coordinate proposal development with internal and external stakeholders
Manage supplemental proposal materials and subcontractor documentation
Enter proposal information into University and sponsor systems (e.g., SAGE, grants.gov, eRA Commons, Workspace, EHB)
Provide training and consultation to faculty and staff on grant and contract processes
Serve as an administrative liaison with University offices related to sponsored projects and compliance
Maintain departmental grant documentation and records
Ensure faculty biosketches, CVs, and other support documents remain current
Perform other grant and research-related duties as assigned