Grants & Contracts Admin

The Board of Trustees for the University of Northern Colorado • Greeley, CO

1d • $57,000 - $60,000 • Onsite

About The Position

The Grant and Contract Administrator position is responsible for pre- and post-award support for grants and contracts received by UNC. Pre-award support facilitates the preparation and submission of proposals for grants and contracts to external sponsors. Post-award support manages grants and contracts received by UNC. The Office Research and Sponsored Programs (ORSP) provides leadership and support to UNC stakeholders for externally funded (“sponsored”) research and scholarly activities that advance the teaching, research, and service missions of the university.

Requirements

• Bachelor's degree OR an equivalent combination of education, training and work experience with grant/contract budget development, proposal development and submission, or project administration experience, preferably in an academic setting or similarly complex detail-oriented environment.
• Valid U.S. work authorization at the time of application.

Nice To Haves

• A working knowledge of the U.S. government’s “Uniform Guidance”, 2 CFR 200 and federal regulations (e.g. PAPPG, FAR, and governing sub awardee policies).
• The ability to communicate and coordinate with a wide range of funding agencies and principal investigators in a clear, prompt, and tactful manner.
• Sound fiscal and time management skills, attention to detail, and a high degree of flexibility as demonstrated from prior work experience.
• Well-developed computer skills with advanced Excel or other spreadsheet programs.
• Proficiency or the ability to learn databases and financial systems (e.g., Access, Banner).
• The ability to work in a collaborative and collegial manner with coworkers.
• Certified Research Administrator (CRA) desirable.

Responsibilities

• Budget development: Work with principal investigators/project directors (PIs/PDs) from assigned colleges/divisions to develop and vet grant proposal budgets for submission to external sponsors in accordance with sponsoring agency guidelines/regulations and in accordance with university policies and procedures. Review sub-awardee budgets and ensure compliance with sponsoring agency guidelines/regulations.
• Proposal development and submission: Review request for proposals (RFPs) from funding agencies, coordinate with PIs/PDs from assigned colleges/units to ensure that proposal complies with all relevant RFP requirements. Ensure that proposals are submitted appropriately, following the RFP and university/ORSP policies and procedures, with university authorizing signatures by application deadline. For electronic proposal submissions, ensure that the university and authorized personnel are registered in online systems and that PIs/PDs and other key personnel have login access. Collect and vet sub-awardee compliance documentation. Collect proposal data internally using Streamlyne and route proposals internally for review and signature prior to submission to the funding agencies.
• Grant setup: Meet with PIs/PDs to plan initial activities on new grants and contracts. Coordinate with Grant Accountant/General Accounting Office to set up awards accounts.
• Grant Monitoring: Monitor grant activity in cooperation with Grant Accountant/General Accounting Office to ensure compliance with relevant regulations. Interface with campus offices (e.g. General Accounting, Payroll, Purchasing, etc.) to address grant questions or issues that may arise during the conduct of the project. Process journal entries, post award Subrecipient monitoring, export control/Foreign influence (checking for foreign students working on grants). Support PIs/PDs and related staff as they monitor and manage their awards. Interpret sponsor policies, university policies, U.S. government's "Uniform Guidance", 2 CFR 200 and federal and state regulations related to the terms and conditions of the award, the conduct of the project and the delivery and reporting of project results. Monitor match accounts to ensure compliance with cost sharing requirements of sponsor. Manage time & effort reporting for assigned colleges/divisions as required by federal regulations and in accordance with university policy. Assist department level staff involved with grants in executing grant requirements related to fiscal reporting, invoicing and other financial correspondence and actions with external sponsors and internal constituents. Work with ORSP and faculty to respond to questions and award adjustments communicated by sponsors. Ensure award data is captured and maintained in Streamlyne.
• Grant closeout: Close out awards with sponsoring agencies according to university, state and federal regulations.
• Training: As directed, the GCA position will provide training directly to ORSP stakeholders.
• Other: Assist with other duties assigned by ORSP leadership.

Benefits

• health, dental, vision, life and long-term disability insurance
• a selection of several defined contribution retirement plans
• sick leave
• other leave options may be available based on position
• tuition waiver benefits
• dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of at to 50% (in-state tuition charges)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree