Grant and Contract Manager/Officer

Center for Health Care Strategies•Hamilton Township, NJ

4d•Hybrid

About The Position

The Center for Health Care Strategies (CHCS) is seeking a Grants and Contracts Officer to join its Finance team. This position will support the administration of grants and contracts, ensuring compliance with guidelines, and contributing to the successful execution of funded projects. The ideal candidate will have a background in grants and contracts management, coupled with paralegal experience to assist in the review, negotiation, and administration of legal agreements. This full-time, exempt, mid-level position will report to the Senior Grants and Contracts Officer and is based in the CHCS office, near Princeton, NJ. CHCS is operating on a hybrid schedule, with one day in the office and four days remote. Local candidates are desired; remote candidates outside of the NJ/PA/NY area will be considered but will be required to travel to the home office periodically.

Requirements

Minimum of 3 – 5 years in grants and contracts management, preferably within a non-profit setting.
Excellent communications skills: ability to write effectively and communicate tactfully both internally and externally.
Superior organizational skills, meticulous attention to detail, follow-through and the ability to multi-task and meet deadlines in a fast-paced environment.
Possesses experience reviewing and analyzing contract documents for accuracy, performance risk, and compliance with contract terms and conditions.
Ability to work both independently and collaboratively with other team members.
Maintain confidentiality.
Ability to exercise a high degree of judgement and prioritize work accordingly in a fast-paced environment.
Strong analytical thinking and problem-solving skills.
Strong interpersonal skills, including the ability to interact effectively with internal team members and external vendors and funders.
Familiarity with Microsoft Office and Zoom is required.

Nice To Haves

Experience with grant and contract compliance is preferred.
Federal Acquisition Regulations (FAR) knowledge is preferred.
National Contract Management Association (NCMA) certification (e.g., CPCM, CFCM) is preferred.
Paralegal certificate or equivalent paralegal experience is preferred.
Experience with grant management software, such as Salesforce is desirable.

Responsibilities

Collaborate with project teams to gather necessary information for grant and contract proposals.
Prepare and assemble required compliance documents to be included in grant proposal submission in accordance with application guidelines.
Support Senior Grants and Contracts Officer with Federal Acquisition Regulations (FAR) review.
Generate Subcontract Agreements, Grants and Amendment letters in Salesforce: obtain appropriate approvals, maintain records and organizational data in Salesforce.
Manage outgoing grants and subcontracts throughout the contract lifecycle.
Provide preliminary grant/contract review as needed to identify terms and flag discrepancies.
Ensure Staff compliance with funder Confidentiality, NDA and Publicity terms.
Solicit Business Size Classifications from new Subcontractors/Consultants and record/maintain data in Salesforce.
Manage Staff Assignments in Salesforce.
Assist in monthly review of expired contracts and perform contract closeout when required.
Maintain active State Registrations and State Registered Agents: Register new States as needed and record data in a Master file.
Maintain master Certificates of Insurance and update as needed.
Upload funder invoices and Financial Reports into Salesforce.
Contact funder for payment status when needed.