Contract/Grant Specialist

State of Maine•Augusta, GA

3d•Hybrid

About The Position

This position assists with the management, administration, and enhancement of all FEMA Hazard Mitigation Assistance grant programs. FEMA mitigation grant programs are designed to provide funding to eligible entities for sustainable actions that ultimately reduce or eliminate long-term risk to people and property from future disasters. This position reports to Maine Emergency Management Agency’s State Hazard Mitigation Officer.

Requirements

Knowledge of Emergency Management practices and related fields
Knowledge of budget methods, techniques, and practices
Knowledge of the structure & functions of state, regional & local government
Knowledge of grants and accessibility of federal and state funds
Knowledge of contract administration practices and procedures
Knowledge of data processing and information services
Ability to interpret program trends, results, and related data to formulate recommendations
Ability to manage multiple priorities with strong skills in problem-solving
Ability to communicate effectively in writing and verbally
Ability to develop and analyze complex programmatic and financial information
Ability to work both independently and in a team environment
A six (6) year combination of education and/or professional experience in contract or grant administration

Nice To Haves

Procurement experience preferred

Responsibilities

Review and reconcile records across assigned grant programs to ensure financial accuracy, programmatic alignment, and effectivity of tracking mechanisms
Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office
Track project status across all grant recipients and facilitate project closeout
Facilitate and coordinate grant award and program closeout in collaboration with MEMA's Budget Office
Facilitate and manage reimbursement questions and concerns with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure programmatic compliance and an effective and efficient reimbursement process
Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Hazard Mitigation program
Ensure equity and continuity considerations are considered in Mitigation trainings, workshops, and outreach pertaining to the Hazard Mitigation program
Evaluate available data and trends to identify potential opportunities for the State to improve and enhance management of the Hazard Mitigation program
Support the development and maintenance of strong partnerships and relationships