Grants and Contracts Management Senior Analyst

The Ohio State University

10d • Onsite

About The Position

Oversees and manages pre- and post-award activities for assigned principal investigators with minimal direction; plans and provides fiscal management of grants; plans, manages and supervises pre- and post-award activities; administers and implements project budgets; reviews, analyzes and reconciles project fiscal reports identifying and resolving discrepancies; reviews and approves expenses for appropriateness as stipulated by sponsor guidelines; researches, monitors and recommends funding opportunities to principal investigators; identifies project over-runs and alerts principal investigator; monitors, reviews, authorizes project expenditures; oversees personnel appointments on projects; determines and initiates journal entries; investigates and develops working relationships with state and federal funding agencies and sponsors; investigates, evaluates and notifies principal investigators of funding opportunities; provides extensive support with development and preparation of grant proposals, preparation and submission of research progress reports; collaborates with PIs and funding sources to develop and prepare appropriate budgets for research activities; provides economic forecasts to aid PIs with strategic planning of research programs; advises and collaborates with PIs with effort certification and personnel appointments on grants; ensures compliance with sponsor, university and third party regulations; interprets complex rules, regulations, policies, review contract terms and conditions from sponsor; applies advanced knowledge of university and federal regulations in order to facilitate the high volume of international collaboration and travel; interprets complex regulations, rules and policies; participates with training of new PIs and their staff; performs forecasts to help with planning; directs and oversees close-out of grants; oversees sponsor invoicing activities and payment recognition; delegates and supervises entry of financial data for invoicing, payment recognition and cost analysis purposes; actively participates in the recruitment training new grants team staff. creates, reviews and updates principal investigator orientation and training materials; attends relevant national or regional professional development conferences; provides advice and guidance to ensure the operations comply with policies and guidelines set forth; interprets complex regulations, rules, and policies; keep apprised of increasingly complex sponsor requirements; researches, gathers, composes and updates background and 'boilerplate' information as needed on the CCC website for incorporation into proposals.

Requirements

• Bachelors level degree in related field (e.g. Accounting, Finance, Health Administration)
• Extensive experience 4+ years in research administration required
• Extensive grant or contract management experience required
• Knowledge/experience with, federal or private agency sponsors
• Contract/grant regulations, procurement, budgeting, accounting and financial management required
• Proficiency in Microsoft Word, Adobe Pro and Excel required
• Strong organizational skills required

Nice To Haves

• 4-8 years experience preferred
• Experience in a fiscal management capacity desired
• Experience searching for funding sources desired
• Experience in writing administrative components of grants preferred
• Contract negotiation experience desired
• Experience with electronic research administration tools & systems (e.g. Grants.gov, FastLane, ProposalCentral) strongly desired
• Familiarity with Workday system desired
• Knowledge of OSU Office of Sponsored Programs policies & procedures desired
• Demonstrated success in performing meticulous, high-quality, and compliant work desired
• Certification as a Certified Research Administrator (CRA) desired

Responsibilities

• Oversees and manages pre- and post-award activities for assigned principal investigators with minimal direction
• Plans and provides fiscal management of grants
• Administers and implements project budgets
• Reviews, analyzes and reconciles project fiscal reports identifying and resolving discrepancies
• Reviews and approves expenses for appropriateness as stipulated by sponsor guidelines
• Researches, monitors and recommends funding opportunities to principal investigators
• Identifies project over-runs and alerts principal investigator
• Monitors, reviews, authorizes project expenditures
• Oversees personnel appointments on projects
• Determines and initiates journal entries
• Investigates and develops working relationships with state and federal funding agencies and sponsors
• Investigates, evaluates and notifies principal investigators of funding opportunities
• Provides extensive support with development and preparation of grant proposals, preparation and submission of research progress reports
• Collaborates with PIs and funding sources to develop and prepare appropriate budgets for research activities
• Provides economic forecasts to aid PIs with strategic planning of research programs
• Advises and collaborates with PIs with effort certification and personnel appointments on grants
• Ensures compliance with sponsor, university and third party regulations
• Interprets complex rules, regulations, policies, review contract terms and conditions from sponsor
• Applies advanced knowledge of university and federal regulations in order to facilitate the high volume of international collaboration and travel
• Interprets complex regulations, rules and policies
• Participates with training of new PIs and their staff
• Performs forecasts to help with planning
• Directs and oversees close-out of grants
• Oversees sponsor invoicing activities and payment recognition
• Delegates and supervises entry of financial data for invoicing, payment recognition and cost analysis purposes
• Actively participates in the recruitment training new grants team staff
• Creates, reviews and updates principal investigator orientation and training materials
• Attends relevant national or regional professional development conferences
• Provides advice and guidance to ensure the operations comply with policies and guidelines set forth
• Keeps apprised of increasingly complex sponsor requirements
• Researches, gathers, composes and updates background and 'boilerplate' information as needed on the CCC website for incorporation into proposals

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level