Grants and Contracts Management Senior Analyst
About The Position
Under the direction of the Finance Director, the Grants and Contracts Management Senior Analyst oversees and manages post-award activities for principal investigators in the College of Pharmacy. The role provides expertise in fiscal analysis and budget management, personnel appointments, allowable expenditures, and compliance. It directly supports PIs and key lab staff through budget monitoring and reporting, investigation and resolution of discrepancies, and expense journaling as needed. The analyst serves as the primary specialist for assigned awards and forecasts expenditures to support PI planning. The role provides budget and fiscal information for progress and close-out reports, monitors close-out reports and expiring awards, and alerts PIs to financial concerns. It also backs up the Pre-Award Specialist, including proposal preparation and submission during peak periods or when coverage is needed. The position ensures compliance with federal, university, and college policies and procedures. The work includes forecasting and monitoring awards from setup through close-out; coordinating personnel appointments and project-related financial activity; approving project transactions; resolving procurement issues; supporting sponsor reporting; managing award close-outs, overruns, and residuals; and assisting with proposal and subaward budgets. The position represents the College of Pharmacy in grant-related discussions with internal and external collaborators. The position is hybrid, combining remote and in-office work, subject to change based on organizational needs and College Leadership. It is a regular position scheduled for 40 hours per week on first shift. The pay range is $70,100–$91,600, with the offer determined by internal equity, available budget, and candidate qualifications.
Requirements
- Bachelor’s degree in a relevant field or equivalent experience.
- Four years of demonstrated previous experience with development of and/or submission of grant applications.
- Intermediate proficiency in Microsoft Excel or similar spreadsheet applications, including the ability to develop, maintain, and analyze budget and financial tracking documents.
- Demonstrated attention to detail and a strong commitment to accuracy and quality in work products.
- Ability to effectively manage multiple priorities and consistently meet established deadlines.
- Strong verbal and written communication skills, including the ability to clearly explain processes, concepts, and solutions to a variety of stakeholders and audiences.
Nice To Haves
- Advanced degree in a relevant field.
- Five or more years of experience in budgeting and fiscal management, including experience managing federally sponsored research awards.
Responsibilities
- Forecast and monitor the fiscal status of awards from setup through close-out.
- Communicate with other colleges and units regarding personnel appointment changes for non-College of Pharmacy employees on College of Pharmacy grants and College of Pharmacy employees on non-College of Pharmacy grants.
- Conduct quarterly grant meetings with the PI, Finance Director, and Grants and Contracts Management Consultant.
- Work with the Financial Operations Analyst on College faculty and staff appointments to projects.
- Coordinate with the Financial Operations Analyst on cost transfers and prepare the required documentation.
- Approve project-related transactions for equipment, supplies, and services.
- Resolve procurement issues by working with OSP, vendors, and individuals.
- Assist with submission of annual and final reports to sponsors.
- Review and monitor OSP monthly reports, including 120-day reports, along with fiscal and human-resource reports to ensure employee appointments are appropriate and accurate.
- Manage financial award close-out, including posted expenses, expenses that need to be moved to prevent an overrun, and purchase orders that need to be closed.
- Manage overruns and residuals.
- Perform preliminary fiscal work for subawards and consultant agreements.
- Obtain required prior approvals for purchases on sponsored projects.
- Collaborate with the Grants and Contracts Management Consultant on no-cost extensions and preliminary project setup.
- Provide backup pre-award support to the Grants and Contracts Management Consultant.
- Assist with preparing and reviewing project and subaward budgets for proposal submission.
- Support the pre-award grants specialist with preparation of supporting documents as needed.
- Represent the College of Pharmacy in grant-related discussions with collaborating units within and outside the college.
- Provide budget monitoring and reporting, investigate and resolve discrepancies, and journal expenses as needed.
- Perform expenditure forecasting to assist PIs with expenditure planning.
- Provide budget and fiscal information for progress and close-out reports.
- Monitor close-out reports and expiring awards and notify PIs of financial concerns.
- Prepare and submit proposals during peak periods or when backup coverage is needed.
- Ensure compliance with federal, university, and college policies and procedures.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
