Grants And Contracts Analyst II

County of Thurston•Olympia, WA

1d•Hybrid

About The Position

Thurston County Public Health and Social Services (PHSS) is recruiting for a Grants & Contracts Analyst II for its Fiscal Division. This role is critical for advancing programs that make a meaningful impact in the community, as the department is primarily grant-funded. The position requires an organized, detail-oriented expert with a strong background in grants and contracts management. The analyst will provide administrative and technical leadership for grant-funded initiatives and contracts-for-services programs, ensuring compliance with Federal, State, and County regulations, policies, and grant-specific requirements. Responsibilities include supporting proposal development, grant administration, and subrecipient and subcontract management. This is an opportunity to apply expertise, collaborate with diverse stakeholders, and contribute to the growth and sustainability of vital programs.

Requirements

Bachelor's Degree in Accounting, Finance, Business or Public Administration, Behavioral or Social Sciences or a related field; AND, Five (5) years of experience in grants or contract administration, grant writing, accounting, procurement, contract administration, or a related field; OR, Any combination of experience or education equivalent to seven (7) years of experience in grants or contract administration, or other professional program coordination or administration involving data development, collection and analysis.

Nice To Haves

Prior experience in governmental grants and/or contracts administration
Prior experience in grant writing
Familiarity with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and related Compliance Supplements
Familiarity with A-133 Audits of States, Non-Profits, and Local Organizations and related Compliance Supplements
Familiarity with Generally Accepted Accounting Principles (GAAP)
Knowledge of principles and methods of data collection, analysis and evaluation
Knowledge of the Revised Code of Washington, the Washington Administrative Code, and the State of Washington Budgeting, Accounting and Reporting System (BARS)
Prior experience utilizing Oracle programs or other governmental ERP financial software systems
Certified Grants Management Specialist (CGMS) or similar professional certification
Ability to effectively communicate both orally and in writing
Ability to analyze, research, and interpret grant/contract guidelines and requirements
Ability to prioritize work, meet deadlines, and manage multiple projects simultaneously
Ability to independently research and analyze information and to propose new programs and projects
Respect and Organizational Culture: Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
Effectively interact with sensitivity while working with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages, gender identities, sexual orientations, and lifestyles
Thrive in a fast-paced, robust organization maintaining a positive work environment
Communication: Serve the public in a timely, complete, accurate, and professional manner while ensuring that written and verbal communication is clearly understood by others
Maintain cultural competency to support diverse perspectives in developing, implementing, and evaluating policies, programs, and services that affect the health of the community
Strong oral communication for networking and interpersonal relationships
Excellent written communication including the ability to craft correspondence, reports, and articles or web postings with minimal grammatical and syntax errors
Goal Setting and Accomplishment: Use strategic thinking and planning for goal setting and evaluation
Effectively plan, organize, and manage competing priorities and challenges under pressure
Create a sense of mission by articulating and modeling confidentiality, professional values, and ethics with honesty and integrity
Operate with a high degree of flexibility, initiative, attention to detail, and commitment
Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change

Responsibilities

Research and identify potential funding opportunities in support of the office/department's goals, objectives, and long-range plan.
Assist program staff with completion and submission of grant applications, ensuring that required authorizations are obtained in accordance with County policies and procedures and that funding agency submission requirements are met.
Serve as the office/department's primary grants liaison with County staff, funding agency representatives, subrecipient/subcontractor officials, and other external stakeholders.
Maintain grant and contract files, and coordinate the retention of required program documents in accordance with Federal, State and County auditing and records retention requirements.
Maintain a grants and contracts tracking system, coordinating with office/department program and fiscal staff to ensure accurate and timely submission of required progress performance reports, financial reports, invoices, and other deliverables to funding agencies.
Ensure compliance with Federal, State, and County grant and contracting regulations, rules, policies and procedures, as well as grant and contract specific terms and conditions.
Assist management in the development of office/departmental grant and contract related policies and procedures.
Monitor grant-related procurement activity and advise program and fiscal staff regarding cost allowability and allocability.
Work with the County Internal Auditor and the Financial Services division to ensure office/department compliance with Federal, State, and County auditing requirements.
Advise appropriate County staff of issues of non-compliance and staff training needs.
Coordinate subaward/subcontract procurement with office/departmental program managers, Prosecuting Attorney's Office, Central Services, HR/Risk Management, and other County office/departments as necessary.
Monitor subrecipient/contractor suspension and debarment.
Coordinate with program management to conduct subrecipient/subcontractor risk assessments, develop appropriate risk monitoring plans, and monitor performance, conducting financial and programmatic desk audits and site visits, as necessary.
Ensure subrecipient/subcontractor compliance with Federal, State and County regulations and pass-through grant/subcontract requirements; advise management of non-compliance and consults with County Grants Manager to develop corrective action plans and conduct necessary follow-up.
Monitor receipt of subrecipient/subcontractor invoices and deliverables, coordinating review and approval with program managers and prompt payment with office/departmental fiscal staff.
Monitor performance and outcomes of grant-related programs.
Coordinate, prepare, and participate in all required monitoring reviews and audits.
Complete year-end Schedule of Expenditures of Federal Awards (SEFA) reporting to Financial Services.
May analyze grant-funded programs and advise management in developing strategies, goals, work plans, performance measures, and sustainability initiatives to enhance program effectiveness and long-term success.
May assist with budget development and amendments, indirect cost rate developments, personnel funding allocations, grant and contractor invoicing, financial reporting, and fiscal close-out activities.
May provide training, guidance, and support to staff, and assist management with staff development, supervisor, and capacity-building efforts.
Perform other work as required or assigned, including, but not limited to, a 24/7 response during public health emergency situations and disease outbreak investigations. This includes emergency preparedness training and exercises, relevant to the work expectations of duties during emergencies.