Grants and Contracts Administrator
About The Position
The Grants and Contracts Administrator will provide comprehensive administrative support for grant and contract initiation and management across multiple programs and funding sources. This position serves as a critical liaison between program leadership, finance, compliance, and external CBO partners and funders. The ideal candidate will demonstrate strong organizational skills, attention to detail, general knowledge of grant agreements and contracts, and the ability to manage multiple projects simultaneously. This role requires proficiency with various software systems and a commitment to supporting CCAC's mission to advance environmental justice and health equity in Central California.
Requirements
- Bachelor's degree in business administration, nonprofit management, public health, or related field
- Minimum three (3) years of professional experience in grant or contracts administration
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software
- Experience with finance tracking software, like QuickBooks, Aplos or similar platforms
- Strong written and verbal communication skills; ability to communicate effectively with diverse stakeholders
- Excellent organizational skills with ability to manage multiple complex projects and deadlines simultaneously
- Experience with nonprofit or government grant administration and contracting, in a position that has led a grantmaking or request for proposals process
- A valid California Driver's License is required for grant-related activities in the field.
Nice To Haves
- Experience with grants management systems (such as Fluxx, Alfresco, or similar platforms), preferred
- Familiarity with environmental justice, climate equity, or public health issues, preferred
Responsibilities
- Prepare, execute and manage agreements with non-profit organizations across California that have been awarded grants or subcontracts by CCAC, ensuring all required signatures, approvals, and documentation are obtained
- Manage CCAC pre-award grant administrative activities, including designing request for proposal processes, assembling application materials, coordinating budgets, obtaining required signatures, and managing deadlines to ensure timely submission of grant proposals
- Manage CCAC post-award administrative activities, including tracking grant requirements, compliance deadlines, grant deliverables and other activities described below
- Prepare and maintain comprehensive grant files and records, including grant agreements, compliance documentation, certifications, and correspondence with funders
- Develop and maintain grant tracking systems and databases to monitor grant status, budgets, and compliance timelines
- Work with the Finance team to ensure grants are coded accurately in the accounting system and financial reports align with grant requirements
- Coordinate preparation of grant reports by program managers, including progress reports, financial reports, final reports and annual renewal applications
- Monitor regulatory changes and grant compliance requirements; educate program staff on new requirements and policy updates
- Communicate regularly with funding agencies regarding grant status, compliance questions, and reporting requirements
- Provide administrative support to grant writing efforts, including compilation of organizational information required by funders and support with budget preparation
- Maintain confidentiality of sensitive grant information and demonstrate strong organizational ethics and professionalism
Benefits
- May be required to obtain COVID and/or Influenza vaccinations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
