Grants and Contracts Administrator -Campus Grants Management Remote

Duke Careers•Durham, NC

1d•$59,829 - $96,900•Remote

About The Position

This is a remote position within the Campus Grants Management Team (CGMT) at Duke University, part of the Office for Research and Innovation. The role involves partnering with faculty to manage grant proposals and awards, ensuring compliance with sponsor guidelines. Success in this role requires thriving in a fast-paced environment, managing multiple priorities, and possessing strong critical thinking and problem-solving skills. The position is responsible for managing a portfolio of complex grants and contracts, requiring a firm grasp of rules and regulations, technical expertise, analytical skills, and good judgment. Candidates with a strong analytical background, critical thinking abilities, attention to detail, sound independent decision-making skills, the ability to provide accurate guidance to PIs and their staff, and high-level Excel proficiency are sought. Experience with sponsored research in an international setting, including managing international sub-award agreements, submitting proposals and managing awards with international sponsors, budgeting and reporting in foreign currency, reviewing international travel expenses for sponsor compliance, setting up and monitoring international procurement activities, and monitoring export control issues, is particularly desired. The candidate should understand the best approach to international research projects and collaborate with relevant Grant Offices for effective local and international award implementation.

Requirements

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Contracts within first six months of hire is required.
Strong analytical, critical thinking, and problem-solving skills.
High attention to detail with ability to manage complex financial data.
Advanced proficiency in Excel and Microsoft Office.
Ability to manage multiple priorities in a fast-paced environment.
Strong communication and collaboration skills.
Customer service-oriented mindset.
Ability to make independent, sound decisions.
Adaptability with evolving systems and regulations.

Nice To Haves

Research or grants education and/or certification is preferred.
Prior experience in grants management, research administration, or financial analysis is highly preferred.
Knowledge of sponsored research regulations (preferred).
Candidates who work well in a fast-paced environment and are knowledgeable of sponsored research in an international setting.

Responsibilities

Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations.
Advise the faculty/PI on administrative requirements in preparing proposal submissions.
Prepare, coordinate and review proposal elements such as biosketches, budgets, justifications and facilities & resources for consistency, accuracy, and completeness.
Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project.
Manage the subcontract process with pre award office and collaborating organizations.
Manage budget, effort, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.
Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements.
Provide ad hoc reports to unit business manager and PIs as requested.
Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with the pre award office.
Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made.
Identify and submit the cost transfers resulting from budget reconciliation.
As requirements change, prepare and submit requests for re-budgeting/modifying the funded project.
Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports.
Monitor compliance with agency and University regulations regarding reporting.
Maintain financial records per the institutional document retention guidelines.
Manage overdrafts in line with unit procedures and institution guidelines.
Ensure proper recording of revenue associated with all projects; applying revenue management standards.
Close all funded projects consistent with university processes and timelines.
Develop project management plan for review by the faculty/PI or senior level grants administrator.
Monitor and implement cost sharing to reflect appropriate labor distribution or related cost sharing obligations.
Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards.
Submit reports to central and unit management as required.
Perform other related duties incidental to the work described herein and assigned portfolio.