Grants and Contracts Accountant II- Finance Dept.

City of Port St. Lucie•Port St. Lucie FL 34984, FL

4d•Onsite

About The Position

The City of Port St. Lucie is seeking a mid-level accountant for its Finance Department. This role focuses on accounting work within finance, administrative support, control, and analysis, with an emphasis on grant management. The position supports the development of the grant management system, assists departments with grant awards, monitoring, reporting, and tracking. The role operates within defined guidelines and does not make decisions impacting departmental or City operations. It is crucial for maintaining public trust through effective grant management and accurate data entry and reporting. This position is designated as an "Essential Position" for emergency management, requiring 24/7 availability during City emergencies.

Requirements

Graduation from an accredited college or university with a Bachelor’s Degree in Accounting, Public, Business Administration, or a related field.
Two (2) years of experience in accounting.
Two (2) years of experience in grant financial management.
Intermediate Microsoft Excel skills to include VLOOKUP, PIVOTS, conditional formatting, advanced formulas, and working with downloads from ERP.
Ability to prepare and present information clearly to City employees, Council, and the public.
Ability to access, input, and retrieve information from a computer.
Ability to implement grant and budget procedures.
Ability to establish and maintain effective working relationships with employees and the public.
Ability to communicate professionally and effectively both in writing and verbally.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to establish and maintain the trust and confidence of the department and public.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Must upload and submit attached copies of education credentials with the employment application.
Must completely detail work experience on the employment application.
Must update online profile with personal data, work experience, education, and certifications when submitting applications.

Nice To Haves

Two (2) years of experience in the government sector.

Responsibilities

Develop procedures for transaction processing in coordination with the Grants Administrator and other Grant teams.
Enter and track programmatic and financial data.
Perform monthly reconciliation of complex accounting transactions.
Proactively identify, track, and review grants monthly, drafting progress reports to ensure grant award requirements are met.
Clarify and resolve technical and contractual issues with grants, guiding department staff on grant regulations and funding use.
Attend all grant-related meetings as required.
Track actual expenditures and corresponding backup for accuracy.
Verify progression towards planned outcomes and goals.
Review invoices and payment documentation for accuracy and proper coding; process invoices for payment; answer vendor/contractor questions; process purchase orders and requisitions.
Perform complex, specialized grant accounting functions; prepare and compile periodic financial reporting and submissions at state and federal levels; comply with reimbursement submittal requirements.
Prepare, maintain, analyze, balance, and reconcile financial reports/statements using data from treasury, accounts payable, and accounts receivable.
Prepare and review journal entries, wire transfers, and ACH transactions.
Compose and type various documents including correspondence, technical specifications, agendas, contract documents, minutes, memoranda, lists, schedules, and manuals.
Research, audit, and analyze accounting data.
Conduct statistical comparisons of information as needed.
Assist with the Munis Grants Module, processing and reviewing grant billings related to projects, ensuring departments bill according to grant/contract guidelines before submission.
Manage general billing invoicing for grants through the City’s ERP software.
Manage accounts receivable related to general billing for departments’ grants/projects.
Provide financial support including project ledger review, grant review, and various internal/external reporting.
Serve as backup to other Finance grant staff.
Ensure compliance with Generally Accepted Accounting Principles (GAAP) by monitoring the Project Ledger module in MUNIS in correlation with the general ledger.
Assist in gathering, analyzing, reviewing, and developing the Schedule of Expenditures of Federal Awards (SEFA), including state awards.
Assist with gathering and preparing information for external auditors.
Research and reconcile project and grant expenditures to both the Project Ledger module and the Grant Management module, which may involve entering journal entries.
Follow up with City staff as necessary.
Perform a variety of special work assignments, including taking on projects or assisting other areas.
Monitor revenues and expenditures during the fiscal year to ensure budget compliance.
Assist in researching and reviewing departmental financial records and reports.
Serve as a liaison, providing training and support to departments on the Project Ledger Module, and enter/track key grant awards in the Module.
May serve as back-up in other department locations to cover staff shortages.
Evaluate, recommend, and establish policies and procedures to improve operations, decrease turn-around times, and streamline processes.
Perform other duties as assigned.