ORA Grants Analyst 1, Full Time

University of Miami•Coral Gables, FL

3d•Onsite

About The Position

The Office of Research Administration (ORA) at the University of Miami has a job opportunity for a Grants Analyst 1. This role supports a robust grant and contract portfolio, ensuring pre- and post-award requirements are met. The Grants Analyst 1 is responsible for reporting and monitoring sponsored research accounts from award setup through closeout, adhering to University, state, and federal policies. This position works independently and plays a crucial role in post-award compliance by ensuring budgets are not overspent, grant periods are adhered to, costs are allowable, and accounting records are maintained properly. Additionally, this position acts as a liaison for faculty and staff to various central support offices.

Requirements

Bachelor’s degree in a relevant field.
Minimum 2 years of relevant experience.
Ability to work independently with minimal supervision.
Demonstrated knowledge of Federal regulations related to Research Administration, including OMB Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).
Excellent mathematical and analytical skills.
Excellent communication skills, ability to translate and summarize numbers into an understandable narrative to others.
Ability to communicate effectively in written and oral with a diverse group of individuals.
Demonstrated experience using institutional systems.
General knowledge of office procedures and operations.
Skill in data entry with minimal errors.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.

Nice To Haves

Successful completion of Certified Public Accountant (CPA), Certified Financial Research Administrator (CFRA), or Certified Research Administrator (CRA) status or equivalent designation is highly preferred.
University research administration experience preferred.
Any appropriate combination of relevant education, experience and/or certifications may be considered.

Responsibilities

Assists with or performs grant-related post-award functions, including award setup and budget distributions, expense monitoring, periodic invoicing, and financial reporting.
Performs grant closeout functions including reconciliations.
Ensures high quality, efficient service to the research community, and participates in innovative customer service initiatives.
Assesses need and aids in the resolution of matters in conjunction with principal investigator or department administrator.
Assists with time and effort reporting system, ensuring it is complete and in compliance with applicable regulations.
Communicates with fiscal contacts at funding source for problem resolution and information gathering.
Maintains a demonstrated knowledge of Federal regulations related to Research Administration, including the Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.
Assists in the completion of all aspects of the annual audit report on federal awards.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Responsible for awards funded by state and local government, for-profit, and foreign sponsors based on assigned portfolios.
Approves labor distribution transfers and associated communications with customers, reconciliations, and re-budgeting.
Serves as a backup to approve Payroll Accounting Adjustments and Journal Entries and associated communications with customers, and approves reconciliations and re-budgeting, and completes journal entries.
Creates journal entries to allocate residuals/overdrafts and/or overhead discrepancies to departmental accounts, as a result of reconciliations/closeouts.