Grants Analyst | Finance Accounting Services

Rockefeller University•New York, NY

2d•Onsite

About The Position

The Grants Analyst reports to the Director of Sponsored Projects Accounting and provides essential support for the University's post-award grants management activities. This position assists with award administration, financial oversight, reporting, and customer service for a portfolio of sponsored projects while partnering with Principal Investigators and laboratory administrators to ensure compliance with sponsor and University requirements.

Requirements

Bachelor's degree required.
Minimum of two years of sponsored projects or post-award accounting experience in a high-volume, fast-paced environment.
Experience using, or the ability to quickly learn: Oracle Grants Accounting, including award setup and budget entry.
Experience using, or the ability to quickly learn: Payment Management System (PMS).
Experience using, or the ability to quickly learn: Preparation of invoices, vouchers, and Federal Financial Reports (FFRs).
Strong knowledge of accounting principles related to federal grants and contracts.
Proficiency in Microsoft Excel and Outlook.
Excellent written and verbal communication skills with the ability to interact professionally with faculty, researchers, and laboratory administrators.
Strong analytical, organizational, and problem-solving skills.
Exceptional attention to detail and the ability to work independently with minimal supervision.

Nice To Haves

Degree concentration in Accounting, Finance, Business Administration, or a related field.

Responsibilities

Serving as the primary post-award finance contact for approximately 10 Rockefeller University research laboratories.
Establishing and maintaining award accounts in Oracle Grants Accounting, including award setup, budget entry, modifications, and closeout activities.
Administering grants and contracts in accordance with sponsor policies, regulations, and University guidelines.
Monitoring grant activity and accounts receivable daily and communicating with sponsors and/or the Development Office regarding outstanding receivables.
Performing accounting and financial management for government-sponsored, foundation-sponsored, and donor-funded awards.
Preparing financial reports, invoices, vouchers, and sponsor billing documentation.
Providing direct support to Principal Investigators and laboratory administrators through both written and verbal communication.
Identifying spending irregularities, including over-expenditures and under-spending, and assisting with expenditure forecasting and financial analysis.
Responding to unobligated balance inquiries from the Office of Sponsored Research and obtaining spending plans from laboratory administrators as needed.
Serving as backup support to other Grants Analysts.
Investigating and verifying faculty payroll and funding transactions upon request from the Payroll Department.
Conducting post-award grants management training for new laboratory administrators.
Preparing financial status reports and analyses for senior management on an ad hoc basis.
Supporting special projects and other duties as assigned.