Grants Accounting Analyst II

Seattle Public Schools•John Stanford Center for Educational Excellence, WA

14h

About The Position

This position's responsibilities are to analyze data and produce internal management and external project-level reports. Ensures compliance requirements of Federal and State rules and regulations as well as District's policy and procedures for the District's General Fund, Capital Project Fund, Grants Fund, ASB, Trust Fund and all other funds. Provides direction in maintenance of records and accounts. Performs a wide variety of financial activities relating to the processing of cash receipts and related documents; stop pay and warrant reissue; including processing, recording, updating and reconciling such information.

Requirements

Knowledge of Generally Accepted Accounting Principles (GAAP); fund accounting and financial management principles, concepts, theories and techniques; grant accounting practices; Microsoft Office, especially Excel application.
Skilled in preparing financial reports and statements; interpersonal relations; providing customer service; facilitating group processes; monitoring and analyzing program operations and line item budgets; preparing analytical cost accounting and budget reports for management decision-making; maintaining and reconciling accounts; strong oral and written communications.
Ability to maintain confidentiality and integrity of data; interpret and apply rules, regulations, policies and procedures; make recommendations and implement solutions; establish and maintain effective working relationships with District staff and the public in a multi-cultural community; research and analyze data, and make recommendations; provide training in assigned area of responsibility.
Three (3) years of experience in accounting in a computerized environment, including cost accounting and preparation of specialized reports for management decision-making.
Bachelor's degree in Accounting, Business Administration, Finance or closely-related field.
Criminal Justice Fingerprint and Background Check

Nice To Haves

Master's degree in Accounting, Business Administration, Finance or closely related field desired.
CPA or other financial professional qualification

Responsibilities

Conducts financial accounting, master data management and payroll accounting for different funds as assigned.
Prepares reports and statements to meet state audit standards or requirement of federal, state and external users.
Provides accounting information needed for management decision-making.
Prepares journal vouchers and reconcile accounts.
Ensure fiscal compliance for grants, trusts, capital project funds and general fund.
Monitors, approves payments and travel for specify fund.
Reconciles accounts receivable billings and analyzes cash receipt, revenue and expenditures.
Monitors account balances and related financial activities for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
Evaluates and acts on delinquent accounts.
Reconciles and balances external financial data with internal figures.
Ensures accounting data integrity, and documents appropriately as per regulations and procedures.
Maintains a wide variety of fiscal information, database, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
Acts as liaison with HR, Payroll and Department of Technology in payroll and other operation issues.
Reports, unearned revenue analysis and grant invoice status schedules.
Provides professional assistance, input, training, and information to other district staff regarding accounting procedures, policies and departmental operations.
Assists and communicates with community members, vendors and contracted agencies on fiscal aspects of school district.
Monitors and analyses outstanding warrants for cancellation and/or reports for unclaimed property.
Analyzes individual grants for underspend or overspend and makes appropriate adjustments for them.
Assists in preparation, collection and reconciliation of Federal Time and Effort reports.
Inputs and monitors cash receipt of bank accounts against financial system.
Trains and instructs District fiscal and administrative personnel on cash handling.
Develops and prepares ad hoc reports, extracts and data, as required or requested.
Works with administration to develop, write and update written policies and procedures governing areas of assigned responsibility.
Attends meetings, conferences and seminars to maintain knowledge and professional skills.
May perform related duties consistent with the scope and intent of the position.