Grants Administrator

St. George, City of•City Hall - St. George, UT

2d•Onsite

About The Position

Under the direction of the Budget Manager, this role coordinates and administers the City’s grant program activities across the organization. Primary responsibilities include researching and identifying grant funding opportunities, preparing and submitting grant applications, administering awarded grants, and coordinating with the Finance Department on grant reporting, compliance requirements, financial administration, and grant closeout activities. The position works collaboratively with City departments to identify funding opportunities and gather information necessary to support grant applications and grant administration requirements. It also coordinates with the City Manager’s Office regarding strategic funding priorities, budget needs, and projects or initiatives that may qualify for grant funding. Close collaboration with the Finance Department is essential for reimbursement requests, audits, reporting requirements, compliance activities, and other grant-related financial matters. The role maintains communication and coordination with federal, state, regional, and local funding agencies regarding grant requirements, reimbursements, reporting, and compliance matters.

Requirements

Graduation from an accredited college or university with a bachelor’s degree in public administration, business administration, finance, accounting, or a related field.
Two (2) years of progressively responsible experience in grant administration, grant management, grant compliance, grant writing, or closely related work is required.
Valid Utah Driver License or ability to obtain one within a reasonable time after hire.
Knowledge of Federal, state, and local grant programs, procedures, and compliance requirements.
Knowledge of government budgeting, financial administration, and public procurement practices.
Knowledge of research methods, data analysis, and record keeping principles.
Knowledge of applicable federal, state, and local laws, regulations, and reporting requirements.
Knowledge of Microsoft Office, Google Workspace, spreadsheets, databases, and grant management systems.
Knowledge of effective customer service, communication, and public relations practices.
Skills in grant research, writing, administration, and compliance tracking.
Skills in managing multiple projects, deadlines, and priorities simultaneously.
Skills in researching, compiling, and analyzing financial and operational information.
Skills in preparing clear and accurate reports, documentation, and correspondence.
Skills in communicating effectively verbally and in writing.
Skills in building collaborative working relationships with departments, agencies, and stakeholders.
Ability to interpret and apply grant requirements, regulations, and policies.
Ability to work independently with limited supervision while coordinating with multiple stakeholders.
Ability to maintain accurate records and organized documentation.
Ability to exercise sound judgment, professionalism, and diplomacy in challenging situations.
Ability to use standard office equipment and software applications necessary to perform assigned duties.

Nice To Haves

Experience coordinating federal or state grants within a governmental or public sector environment is preferred.
Experience with public safety related grant programs preferred.

Responsibilities

Coordinates and administers grant programs and grant-related activities across City departments and divisions.
Researches and identifies local, state, federal, and private grant opportunities that support City priorities, operational needs, and capital initiatives.
Works collaboratively with executive leadership, the budget team and City departments to identify, prioritize, and pursue grant funding opportunities.
Prepares and submits grant applications in coordination with City departments for a variety of funding programs and agencies.
Manages awarded grants including reimbursements, reporting requirements, budget tracking, compliance monitoring, amendments, and closeout activities.
Coordinates with the Finance Department regarding grant-related financial reporting, reimbursements, audits, compliance requirements, and fiscal administration.
Maintains communication and working relationships with federal, state, regional, and local funding agencies, consultants, and external partners.
Researches and maintains knowledge of funding trends, regulatory changes, and best practices in grant administration.
Prepares reports, presentations, and updates for departments, executive leadership, and City Council as needed.
Researches, compiles, and analyzes financial, operational, demographic, and statistical information from City systems, outside agencies, and publicly available sources.
Uses Microsoft Office, Google Workspace, financial systems, grant portals, and other software utilized by the City.
Assists with the City’s annual budget process and related assignments as needed.
Performs other job-related duties as assigned.