Grants Administrator DOM Channing

Mass General Brigham•Somerville, MA

9d•Hybrid

About The Position

The Channing Division of Network Medicine (CDNM) of the Department of Medicine, formed in July 2012, is the largest research-only division within Brigham and Women’s Hospital, with approximately 250 employees. The Division comprises three units: Systems Genomics and Genetics, Chronic Disease Epidemiology, and Systems Pathobiology. In FY23, total annual research expenditures exceeded $49 million, with approximately 155 grant submissions. The Grant Administrator is responsible for research administration and grant management activities for the Division. Key responsibilities include assisting Principal Investigators with proposal and budget development for various sponsors and managing grants throughout their lifecycle, from federal and foundation awards. This position oversees the life cycle management of multiple research groups within the Division.

Requirements

Bachelors degree or equivalent.
Minimum of 3 years of grant management experience required.
Ability to thrive in a busy, high-volume, and deadline-driven team environment that requires initiative and coordination of multiple activities, with the judgment and flexibility to reprioritize tasks as needed.
Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.
Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
Excellent communication and problem-solving skills.
Excellent attention to detail.
Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures while paying attention to details.
Ability to resource efficiently.
Excellent interpersonal/communications (verbal and written) skills and a customer service focus.
Demonstrated proficiency in Microsoft Office, Word, Excel, and Internet applications.
Demonstrated ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
Highly goal-oriented, self-motivated, and able to work independently as well as in coordination with various teams.
Willingness to take on new challenges and openness to change.
Works within legal, regulatory, accreditation, and ethical practice standards relevant to the position and as established by BWH/Partners.
Follows safe practices required for the position.
Complies with appropriate BWH and Partners policies and procedures.
Fulfills any training required by BWH and/or Partners, as appropriate.
Brings potential matters of non-compliance to the attention of the supervisor or other appropriate hospital staff.

Nice To Haves

Masters in relevant field preferred.

Responsibilities

Oversees preparation and submission of new, competing, and non-competing sponsored research proposals for the division, ensuring all required documentation and criteria are met for successful submission.
Works closely with staff and Principal Investigators to identify all potential costs associated with a proposal.
Serves as liaison to the Mass General Brigham (MGB) central office and other sponsoring agencies regarding fiscal and/or administrative concerns.
Oversees JIT, Progress Report, Re-budgeting, Carry-Forward, No Cost Extension, and Close-Out submissions to sponsors, ensuring accuracy and timeliness of submitted information.
Maintains records of all submission materials in a network drive for future reference.
Compiles IRB, IACUC, Human Subjects Research certification, and Other Support pages in collaboration with administrators at CDNM, Investigators, and BWH / MGB Staff.
Serves as the primary resource for PIs regarding updates and changes in regulations and policies of grantor agencies.
Ensures compliance with all Hospital and government regulations for research involving human and animal subjects.
Interacts extensively with the MGB Research Administration/Finance team to ensure compliance with all Hospital, government (NIH), and funding agency policies.
Ensures timely creation of new internal accounts for awarded grants and closing of accounts for completed/ended grants.
Ensures fiscal compliance on sponsored projects, including approving expenditures, assigning cost centers, monitoring budget compliance, and identifying/investigating potential problem areas and proposing solutions.
Makes recommendations for cost savings and rebudgeting based on a thorough understanding of study requirements and funding agency regulations.
May be responsible for providing financial support to the Division’s Channing Computer Core, including preparing and submitting monthly journal entries and tracking/maintaining the Computer Core’s general ledger.
Assists in the review of the semi-annual effort reporting for the division, ensuring all faculty effort reports are reviewed for accuracy, routed for certification, and submitted to the Partners central office on time.
Performs other duties as assigned.