UNIV - Grants Administrator I - Psychiatry: Administration

Medical University of South Carolina•Charleston, SC

6d•$52,100 - $88,600•Onsite

About The Position

This position will work with assigned Department of Psychiatry faculty to develop, prepare and submit grant proposals via various online systems as well as submit grant reports to sponsors in a timely manner. Additionally, this position will provide procurement support for research activities in assigned divisions associated with grant awards, collaborating closely with the assigned Faculty research teams, Office of Sponsored Programs and Grants and Contracts Accounting.

Requirements

A bachelor's degree
Three years business, personnel, grant-in-aid or public administration experience.
Computer literacy.

Nice To Haves

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

Responsibilities

Develop, prepare and submit grant proposals for assigned divisions or PIs related to clinical and basic research.
Collaborate with Addiction Sciences, NCVC, and BSL for their pre award process.
Liaise with Investigators, ORSP grantees and sub-awardees in the assembly of documents needed for submission.
Obtain and review program announcements to determine submission process and initiate the indicated process (CAYUSE 424, Grants.gov, etc).
Assist investigators with budget design and budget justifications, ensuring the budget is within funding agency and MUSC policies.
Engage subcontractors and consultants and obtain necessary information from them for submission process.
Responsible for the final submission of grants and contracts, including routing IPFs on Cayuse and following up for all routing approvals.
Perform duties related to the receipt and administration of funded awards.
Receive JIT/NOA information provided by ORSP or sponsor, manage the collection of required items for the JIT/NOA.
Authorize and manage the establishment of accounts in Workday, verifying the proper approvals, dates, budget amounts, etc.
Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.
Assist with re-budgeting requests for awards and contracts.
Track and facilitate communication between PI and funding agencies regarding changes in effort, contractual arrangements, no-cost extensions, carryover requests etc.
Assist in continuation/RPPR reporting; collect required documentation, review and submit information in required systems (Commons, Assist, etc.).
Initiate, route, and track Cayuse IPF.
Oversee research procurement and reimbursements for assigned divisions.
Create and disseminate procurement forms for faculty and staff to use when requesting purchases.
Check for accuracy/compliance and work with faculty and staff on procurement needs and process all complete procurement requests within 48 hours.
Track orders to ensure that delivery is made in a timely manner.
Order supplies; process memberships, dues and licenses; process lab payments, as well as other non-standard orders at the request of appropriate individuals.
Process travel documents, including but not limited to conference registrations and travel reimbursements for all Psychiatry Central Divisions/Programs.
Clearly and professionally communicate grant/program matters with diverse stakeholders and communicate financial information clearly and concisely.
Adapt communication style to suit different audiences, from technical finance teams to non-financial staff.
Provide timely responses to inquiries via email, meetings, and other business communication channels.
Maintain confidentiality while conveying sensitive financial information.
Present high-level overview and detailed financial data, including variance explanations of all grants/programs at monthly meetings with leadership.
Prepare for and participate in faculty meetings.
Meet routinely with program faculty and grant PI’s to review status of contracts, grants and other sponsored agreements.
Perform other duties as assigned by the Department of Psychiatry Administration to support initiatives in the Department.