Grants Accounting Manager

University of Florida•Gainesville, FL

14d•Onsite

About The Position

The Grants Accounting Manager supports Grant Accountants through training, mentoring, and professional development. The role ensures team members understand university directives and policies relevant to sponsored programs, as well as applicable federal and sponsor-specific rules and regulations. It also trains staff to use university systems, including myUFL, UFIRST, OnBase, MYinvestigator, and myUFMarketplace. The manager oversees daily post-award activities for an assigned portfolio, including reviewing expenditures, analyzing and reconciling projects using university financial-system reports and queries, preparing financial reports and invoices, following up with sponsors on overdue payments, and approving and processing budget transfers when appropriate. This work requires knowledge of electronic invoicing, cost sharing, and revenue-related activities. The position works with unit team members to ensure award setup, reporting, invoicing, collections, and closeout are accurate and timely. The manager monitors work quality and timeliness through management reports and review of team members’ work, evaluates team members’ performance, and helps resolve complex issues. The manager also escalates issues as appropriate and collaborates with local unit administrators, principal investigators, and Contracts & Grants senior leadership. The role collaborates with Contracts & Grants Accounting executive leadership to develop and implement directives, procedures, templates, and training programs. It participates in internal and external meetings, conducts training and presentations at outreach events or conferences as needed, attends available training and conferences, and participates in testing and system-upgrade initiatives. The position is located on the University of Florida main campus in Gainesville, Florida, and is not remote. Applicants must provide a cover letter, resume, and professional references. A criminal background check is required; no health assessment is required. Salary is commensurate with education and experience.

Requirements

Bachelor’s degree and at least four years of experience in research administration, or an equivalent combination of education and experience.
Applicants must provide a cover letter, resume, and list of professional references.
A criminal background check is required.

Nice To Haves

Knowledge of external regulations and sponsor policies applicable to sponsored-program financial management.
Strong leadership skills and the ability to communicate and interact with diverse internal and external audiences.
Ability to supervise and train employees, including organizing, prioritizing, and assigning projects.
Ability to foster a cooperative work environment.
Ability to build effective teams and work through others to accomplish outcomes.
Excellent written and oral communication skills and a customer-service orientation.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Knowledge of electronic research administration software.
Ability to function under highly stressful circumstances.

Responsibilities

Provide Grant Accountants with training, mentoring, and professional development opportunities.
Train team members in the use of myUFL, UFIRST, OnBase, MYinvestigator, myUFMarketplace, and other university systems.
Ensure team members understand and implement university policies and directives related to sponsored programs, including travel, procurement, cost transfers, effort, cost accounting, and cost sharing.
Ensure team members understand and implement applicable federal and sponsor-specific rules and regulations.
Manage daily post-award activities for an assigned portfolio, including reviewing expenditures and analyzing and reconciling projects.
Prepare financial reports and invoices based on project reconciliations.
Manage accounts-receivable reporting and contact sponsors about payments that are overdue under award terms.
Approve and process budget-transfer requests when appropriate.
Work with unit team members to ensure accurate and timely award setup, reporting, invoicing, collections, and closeout.
Monitor the timeliness and quality of award setup, reporting, invoicing, collections, and closeout by reviewing management reports and team members’ work.
Evaluate team members’ performance and assist with complex matters and issue resolution.
Escalate issues as appropriate and work with local unit administrators, principal investigators, and Contracts & Grants senior leadership to resolve portfolio issues.
Collaborate with Contracts & Grants Accounting executive leadership to develop and implement directives, procedures, templates, and training programs.
Participate in meetings with internal and external constituents, including regular meetings with the Contracts and Grants leadership team.
Conduct training sessions and present at outreach events or conferences as needed; attend training and conferences as opportunities arise.
Participate in testing and system-upgrade initiatives.