Grants Accounting Manager

University of Florida•Gainesville, FL

12d•Onsite

About The Position

The Grants Accounting Manager supports Grant Accountants through training, mentoring, and professional development. The manager oversees daily post-award activities for an assigned portfolio, including reviewing expenditures, reconciling projects, preparing financial reports and invoices, following up on overdue sponsor payments, and approving and processing budget transfers when appropriate. The role works with unit team members to ensure the accuracy and timeliness of award setup, reporting, invoicing, collections, and closeout, and monitors the quality and timeliness of this work through management reports and work reviews. The manager evaluates team members, assists with complex items and issue resolution, and escalates issues as appropriate. The position collaborates with local unit administrators, principal investigators, Contracts & Grants senior leadership, and the executive leadership team to resolve issues and develop and implement directives, procedures, templates, and training programs. The manager participates in internal and external meetings, conducts training sessions and outreach presentations as needed, attends trainings and conferences as opportunities arise, and participates in testing and system upgrades. This position is located on the University of Florida main campus in Gainesville, Florida, and is not remote. A criminal background check is required.

Requirements

Bachelor’s degree and at least four years of experience in research administration, or an equivalent combination of education and experience.
Knowledge of electronic invoicing, cost sharing, and revenue-related activities.
Applicants must submit a cover letter, resume, and list of professional references.
A criminal background check is required.

Nice To Haves

Knowledge of external regulations and sponsor policies applicable to sponsored program financial management.
Strong leadership skills and ability to communicate and interact with diverse internal and external audiences.
Ability to supervise and train employees, including organizing, prioritizing, and assigning projects.
Ability to foster a cooperative work environment.
Ability to build effective teams and work through others to accomplish outcomes.
Excellent written and oral communication skills and a customer-service orientation.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Knowledge of electronic research administration software.
Ability to function under highly stressful circumstances.

Responsibilities

Provide Grant Accountants with training, mentoring, and professional development opportunities.
Train team members to use myUFL, UFIRST, OnBase, MYinvestigator, myUFMarketplace, and other university systems.
Ensure team members understand and implement university directives and policies concerning travel, procurement, cost transfers, effort, cost accounting, cost sharing, and sponsored programs.
Ensure team members understand and implement federal and sponsor-specific rules and regulations.
Manage daily post-award activities for the assigned portfolio, including reviewing expenditures, analyzing and reconciling projects, preparing financial reports and invoices, following up with sponsors on overdue payments, and approving and processing budget transfers when appropriate.
Work with unit team members to ensure accurate and timely award setup, reporting, invoicing, collections, and closeout.
Monitor the timeliness and quality of award setup, reporting, invoicing, collections, and closeout through management reports and reviews of team members’ work.
Evaluate team members’ performance of their assigned duties.
Assist team members with complex matters and issue resolution, and escalate issues as appropriate.
Collaborate with local unit administrators, principal investigators, and Contracts & Grants senior leadership to resolve issues for the assigned portfolio.
Work with the Contracts & Grants Accounting executive leadership team to develop and implement directives, procedures, templates, and training programs.
Participate in meetings with internal and external constituents, including regular meetings with the Contracts and Grants leadership team.
Conduct training sessions and present at outreach events or conferences as needed.
Attend trainings and conferences as opportunities become available.
Participate in testing and system upgrade initiatives.