Part-Time Grants Accountant & Reimbursement Specialist

Big Ideas Educational Services•Miramar, FL

3d•$45 - $60•Hybrid

About The Position

Big Ideas Educational Services is seeking an experienced, organized, and detail-oriented Grants Accountant & Reimbursement Specialist to manage monthly fiscal reporting, reimbursement requests, and grant-related financial documentation for multiple local, state-administered, and federally funded education and youth-development programs. This position will begin part-time, with the opportunity to grow into a larger part-time or full-time accounting or grants-management role as the organization continues to expand.

Requirements

Hands-on experience with government, nonprofit, education, or youth-development grant accounting and reimbursement.
Working knowledge of local, state-administered, and federal grant requirements, including expense allowability, cost allocation, payroll documentation, procurement, fiscal compliance, and audit preparation.
Strong Excel, accounting, payroll-reporting, and document-management skills.
Ability to manage multiple grants, reimbursement deadlines, funding requirements, and supporting documentation simultaneously.
Ability and willingness to learn the specific fiscal requirements of all Big Ideas grants and funding sources.
Strong attention to detail, accuracy, organization, confidentiality, and follow-through.
Ability to independently identify discrepancies and resolve documentation or reimbursement issues before submission.

Nice To Haves

Previous experience preparing Florida Department of Education Forms 300, 301, and 399.
Experience with local government, education, or children’s-services funding.
Experience with ADP payroll reports and multi-grant employee allocations.
Experience with nonprofit accounting, federal Uniform Guidance, grant monitoring, and grant closeout.
Degree in accounting, finance, business administration, or a related field.

Responsibilities

Manage the complete monthly reimbursement cycle for multiple grant-funded projects.
Prepare Florida Department of Education Forms 300, 301, 399, and other required reimbursement and fiscal-reporting documents.
Complete reimbursement requests and financial reporting through funder systems and online portals.
Compile and organize payroll registers, employee allocations, invoices, receipts, contracts, procurement records, proof of payment, bank documentation, PARs, time-and-effort records, and other supporting documentation.
Reconcile payroll, benefits, vendor payments, and other expenditures against each approved grant budget.
Track current-month and cumulative expenditures to ensure accuracy and prevent duplicate reimbursement.
Maintain budget-to-actual reports by grant, project, funding source, site, function, and expense category.
Identify missing documentation, incorrect allocations, unallowable expenses, budget concerns, and potential amendment needs before reimbursement packages are submitted.
Maintain complete, accurate, organized, and audit-ready electronic files for each grant and reimbursement period.
Track submitted reimbursements, corrections, approvals, outstanding payments, and grant receivables.
Assist with fiscal monitoring visits, budget amendments, year-end closeouts, grant closeouts, and audits.
Learn and maintain working knowledge of the requirements, systems, forms, deadlines, and reimbursement procedures for all Big Ideas funding sources.
Accounts payable and accounts receivable
Bank and credit-card reconciliations
Payroll and benefits reconciliation
Monthly financial close
General-ledger review and coding
Cash-flow and reimbursement tracking
Preparation of management and board financial reports
Annual audit preparation