Grant Writer

The University of Texas at Austin • Austin, TX

8d

About The Position

The Grant Writer serves as a research development and funding resource for faculty, researchers, clinicians, and administrative leaders across the organization. The role identifies funding opportunities, coordinates proposal development, prepares grant applications and supporting materials, and assists with budget development and sponsor submissions. The Grant Writer collaborates with investigators and subject matter experts to turn scientific, clinical, education, community engagement, and operational initiatives into compelling funding proposals, while providing scientific writing, editing, and consultation to improve grant competitiveness and research productivity. The position typically reports to a research administration, research development, academic affairs, sponsored programs, institute, center, or departmental leader and works closely with faculty, researchers, physicians, program directors, finance professionals, and administrative staff.

The role researches federal, state, foundation, corporate, and philanthropic funding opportunities; develops and edits proposals and related documents; coordinates proposal planning, timelines, internal reviews, and approvals; assists with budgets and supporting attachments; and reviews submissions for completeness, quality, and sponsor compliance. It also provides research development and scientific writing support, maintains proposal resources and records, tracks activity and outcomes, prepares reports and performance metrics, and contributes to continuous improvement and funding strategy efforts.

The position is based in Austin, Texas, with 40 scheduled hours per week and an expected continuing duration. It works primarily in an office, healthcare, academic, or remote work environment. Occasional work outside normal business hours may be needed to meet proposal deadlines. Salary starts at $61,578, depending on qualifications.

Requirements

• Bachelor's degree in English, Communications, Journalism, Public Administration, Healthcare Administration, Nonprofit Management, Business Administration, Scientific Writing, Public Health, or a related field.
• Three years of relevant experience in grant writing, proposal development, fundraising, research administration, technical writing, development activities, communications, or related professional experience. Relevant education and experience may be substituted on an equivalent basis.
• Ability to create compelling grant proposals tailored to sponsor requirements and produce clear, accurate, error-free narratives and reports.
• Ability to translate complex clinical, research, and operational concepts into understandable language.
• Ability to develop proposal schedules and milestone plans, coordinate multiple deadlines, and anticipate resource needs and obstacles.
• Ability to track submissions and reporting requirements, maintain documentation and records, and coordinate contributions from multiple stakeholders.
• Ability to interpret complex grant requirements, evaluate funding opportunities for strategic fit, and synthesize information into persuasive applications.
• Ability to communicate deadlines, requirements, proposal status, and outcomes, and educate stakeholders about funding opportunities.
• Ability to develop partnerships with internal subject matter experts, maintain productive relationships with sponsors and funders, and navigate competing priorities diplomatically.
• Ability to complete submissions under tight deadlines, maintain momentum across multiple projects, and demonstrate accountability for deliverables and outcomes.

Nice To Haves

• Master's degree in Public Administration, Public Health, Healthcare Administration, Nonprofit Management, Communications, Business Administration, or a related field.
• Five years of relevant experience in grant writing, institutional funding development, healthcare fundraising, research administration, proposal development, or sponsored projects administration.
• Experience supporting grant development within a healthcare system, academic medical center, university, research enterprise, nonprofit organization, or government-funded environment.
• Demonstrated success securing competitive grant funding from government, foundation, and corporate sources.
• Preferred credentials or professional affiliations/training: Grant Professional Certified (GPC), Certified Fund Raising Executive (CFRE), Certified Research Administrator (CRA), Project Management Professional (PMP), Association of Fundraising Professionals (AFP) membership, or National Organization of Grant Professionals (NGMA or GPA) professional training.

Responsibilities

• Research federal, state, foundation, corporate, and philanthropic funding opportunities; evaluate sponsor announcements and guidelines; identify opportunities aligned with organizational and investigator priorities; maintain opportunity databases and calendars; and communicate opportunities to stakeholders.
• Draft grant proposals, letters of intent, concept papers, sponsor applications, narratives, project summaries, needs assessments, and impact statements; edit and revise proposals in accordance with sponsor requirements and organizational standards; and incorporate reviewer feedback.
• Collaborate with faculty, investigators, clinicians, and staff to develop proposal content; facilitate planning meetings and submission timelines; collect required programmatic, operational, and research information; coordinate internal reviews and approvals; and track milestones and deliverables.
• Assist with budget preparation and justifications; develop biosketches, facilities and resources documents, letters of support, and other attachments; verify documentation for completeness and consistency; and coordinate supporting materials from collaborators and partners.
• Review proposal packages for completeness, sponsor compliance, submission instructions, and formatting standards; identify deficiencies and recommend corrections; maintain knowledge of sponsor policies; and apply quality assurance standards.
• Edit manuscripts, abstracts, presentations, posters, and scholarly materials; advise investigators on proposal strategy and organization; provide grant-writing consultation and coaching; and support competitive funding strategies and organizational research capacity.
• Maintain proposal templates, guidance documents, and development tools; track proposal activity and outcomes; prepare activity reports and performance metrics; maintain proposal records; and support continuous improvement in research development services.
• Participate in grant-writing workshops, conferences, and professional development; assist with research development, strategic initiative, and faculty development projects; contribute to process improvement and institutional funding strategy planning; represent the organization at assigned meetings; adhere to internal controls and reporting structure; and perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level