Grant Vouchering Specialist

Legal Assistance of Western New York, Inc.•City of Rochester, NY

2d•$37,487 - $65,687•Hybrid

About The Position

The Grant Vouchering Specialist is responsible for preparing and submitting grant reimbursement requests and financial reports for LawNY's portfolio of federal, state, and private grants. This position ensures timely and accurate vouchering, maintains required financial documentation, and supports compliance with funder requirements. The Grant Vouchering Specialist works closely with the Grant Fiscal and Compliance Administrator, Executive Director, Finance Department, and program staff to support grant administration and financial reporting.

Requirements

Experience preparing grant reimbursement requests and financial reports, preferably for federal and state grants.
Knowledge of grant financial compliance, including applicable federal and state funding requirements.
Strong proficiency in accounting software and Microsoft Excel.
Excellent organizational, analytical, and communication skills with strong attention to detail.
Ability to manage multiple deadlines and work independently while collaborating effectively with finance and program staff.

Responsibilities

Prepare and submit grant reimbursement requests (vouchers) and required financial reports in accordance with funder deadlines.
Prepare and maintain individual project budgets.
Compile financial data from the accounting system to support billing, reimbursement requests, and financial reporting.
Review supporting documentation to ensure expenditures are accurate, allowable, and adequately documented prior to submission.
Reconcile grant expenditures with accounting records and approved grant budgets.
Communicate with funders regarding reimbursement requests, financial reporting, budget revisions, and other grant-related fiscal matters.
Monitor grant expenditures to ensure compliance with approved budgets and funding requirements.
Maintain grant financial files, supporting documentation, and audit-ready records.
Track reporting, reimbursement, and grant deadlines to ensure timely submissions.
Assist in preparing documentation for grant monitoring visits and audits.
Coordinate with program and finance staff to resolve grant-related fiscal issues and ensure compliance with funding requirements.

Benefits

94% Employer paid Medical Premium with 100% Employer paid in-network deductible
100% Employer paid Dental Insurance
100% Employer paid Life Insurance
100% Employer paid Enhanced Short-term Disability
100% Employer paid Long-term Disability
Vision Insurance
20 Paid Vacation days per year
12 Sick days per year
5 Personal days per year
13.5 Holidays plus 2 floating Holidays per year
35-Hour Work Week
Hybrid Work Schedule (new staff are able to work from home up to 3 days per week. After 6 months, this increases to 5 days per week with Manager approval, as workload permits)
Qualifying employer for the Public Service Loan Forgiveness program(PSLF)