Grant Specialist

Polk State College•Winter Haven, FL

1d•Onsite

About The Position

This is a professional position reporting to the Director of Grants Development & Administration. This position generally provides support for grants development and administration efforts. Work requires the ability to support both pre-award and post-award grant duties independently, complete various interrelated activities, and coordinate efforts on multiple grant awards, in addition to coordinating with grant project directors and other personnel.

Requirements

Detail-oriented, excellent organizational skills, proactive, team member with elevated level of emotional intelligence.
Demonstrated ability to work cooperatively with diverse faculty and staff.
Demonstrated ability to understand, analyze, and interpret regulations and/or grantor guidelines.
Familiarity with government reporting and federal, state, and local laws, regulations, and requirements that govern grants administration.
Ability to define problems, collect data, establish facts, and draw conclusions.
Ability to research information for problem solving.
Ability to solve problems creatively to meet organizational goals and objectives.
Demonstrated strong written and verbal communications skills.
Proficient in Microsoft Word and Excel.
The ability to prioritize and manage a significant range of projects and activities.
Graduation from an accredited college or university with a bachelor’s degree.
One (1) or more years of experience in grant administration or grant program management, including the associated business and accounting processes.

Nice To Haves

Experience with federal or state grants preferred.
Grant writing experience preferred.
Associate's degree from an accredited college or university. Three (3) years of professional experience in grant administration/grant writing.

Responsibilities

Compile information on potential funders from a variety of sources including online searches and specialized databases.
Under the direction of the Director, contact representatives of potential funders to secure key information and establish personal rapport.
Maintain an organized, up-to-date database of grant-related resources for pre- and post-award use.
Contact various college personnel to ascertain status of projects and required reports or other documentation.
Schedule, attend, and provide organizational support for both recurring and ad hoc meetings to advance grants objectives; including setting agendas, keeping minutes, and providing follow up calls to action.
Provide administrative support, including such duties as arranging travel, assisting with data collection, and maintaining organized, comprehensive records.
Support the management, monitoring, and tracking of grant post-award management and compliance with Federal, State, and local laws, regulations, codes, and/or standards.
Prepare work plans and timelines to ensure submission of various grant applications and reports in a timely manner.
Assist the Director in the coordination of multiple departments as needed to prepare and submit reports related to external funding.
Maintain documentation of grant closeout processes, including maintenance of grant retention schedules, in collaboration with the Grants Coordinator and project director.
Support preparation for desk reviews and site visits by external funding entities.
Organize and coordinate all grant documentation, ensuring electronic accessibility, performing internal monitoring checks, and coordinating physical storage of printed grant records.
Maintains current knowledge of local, state, federal and institutional grant regulations and processes.
Supports the establishment of processes to support grant implementation success.
Participate in the development of department goals and strategies to achieve goals to meet community needs.
Participate in departmental activities so that projects are completed efficiently and in a timely manner, including professional development initiatives.