Grant Specialist I (Remote) - Neurosurgery

Washington University in St. Louis • Remote - Missouri, MO

1d • $25 - $39 • Remote

About The Position

The Taylor Family Department of Neurosurgery is seeking a Grant Specialist I to join its Research Administration team. We are looking for a collaborative professional with demonstrated customer service experience, adaptability, eagerness to learn, and a strong commitment to supporting investigators in securing funding to advance innovative research initiatives. The ideal candidate will thrive in a team-oriented environment and provide high-quality administrative and grant support throughout the research funding process. Grants Specialists (GS) play a vital role in the sponsored project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. The GSI supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. Position is primarily remote with occasional on-campus requirements.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (1 Year)
• Not Applicable Skills
• A driver's license is not required for this position.

Nice To Haves

• Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.
• Accounting
• Adobe Acrobat
• Analytical Thinking
• Computerized Accounting
• Computer Literacy
• Deadline Management
• Grant Administration
• Grant Applications
• Interpersonal Communication
• Learning New Technologies
• Maintaining Composure
• Microsoft Excel
• Microsoft Office
• Oral Communications
• Workday Software
• Written Communication

Responsibilities

• Performs pre-award job duties in response to basic or moderately complex proposal guidelines and terms and conditions.
• Works with faculty in proposal preparation and submission.
• Assists with budgeting, analysis, and justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
• Serves as liaison between the Chair, Faculty, and Department Administrators (DAs) / Business Managers.
• Stays current on federal and university developments regarding research administration and complex regulations.
• May coordinate the submission, work with PI to prepare budget, and obtain pricing quotes from other departments.
• Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
• Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
• Prepares and reviews all agency forms for submission.
• Enters grant budgeting documents on line, as needed.
• Obtains PI and institutional signatures for proposal submissions.
• Initiates subaward setup through SUBS system.
• Uploads pre-award documents and hands it off to Post-award to staff to enter fund number.
• Coordinates with the Post-award unit and OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements in the SUBS system.
• Provides internal notice of award (NOA), including sponsor award documents, to SPA and the PI, noting any special terms and conditions as well as committed effort on basic to moderately complex awards.
• Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
• Teams with the Post-Award unit on revised budgets.
• Oversees and coordinates the proper transfer of PI grants and contracts into WashU.
• Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
• Enters and maintains online database of grants submitted, awarded, rejected, etc.
• Assists senior leadership with special projects.
• Performs other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level