GRANT SPECIALIST B - 64007459

State of Florida • TALLAHASSEE, FL

2d • Onsite

About The Position

This is a full time, 40 hours per week, Grant Specialist B position in the Public Health Statistics and Performance Management Division in the Health Resources and Access Section. This is a highly professional position requiring effective communication with internal and external partners, critical thinking and decision making, organization, attention to detail and the ability to work independently. Serves as a grant/contract manager and is responsible for the administration and monitoring of multiple grants awarded through the Health Care Screening and Services Grant Program. This includes all aspects of the grant/contract management lifecycle including application development and submission, pre-award tasks, post-award execution and monitoring, fiscal management of grant/contract budgets, grant/contract reconciliation and closeout.

Requirements

• Knowledge of grants and contracts.
• Ability to work with a high-volume of payments/grants with tight deadlines.
• Ability to prepare, track, and reconcile financial information.
• Ability to plan, organize, and coordinate work activities under strict deadlines.
• Ability to establish and maintain effective working relationships.
• Ability to use problem solving techniques.
• Ability to communicate effectively verbally and in writing.
• Knowledge of data input, data management and data analysis.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.
• Ability to determine work priorities and insure proper completion of work assignments.
• Strong organization skills.
• Skilled in use of spreadsheets, word processing software, developing tracking documents and creating reports.
• Ability to coordinate with other staff.
• Ability to demonstrate adaptability and flexibility.
• Ability to conduct research and analysis and prepare summary documents.
• Ability to work independently and manage multiple tasks.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to the program.
• Ability to document workflow and other activities relating to the improvement of operational and management practices.
• Knowledge of Microsoft Office suite of desktop applications

Nice To Haves

• A bachelor's degree from a college or university and three years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, grant analysis or administrative work.
• Expertise with the Microsoft Office suite of desktop applications including Teams, Word, Excel, PowerPoint and Outlook.
• Knowledge of State of Florida purchasing and contracting rules, procedures and practices
• Knowledge of State of Florida accounting system

Responsibilities

• Works with grant awardees on the effective execution of grants/contracts, terms and conditions, and amendments as necessary
• Provides technical assistance to grant awardees and points of contact.
• Develops deliverables and prepares agreements and amendments as required.
• Tracks and reviews quarterly progress reports for grants/contracts.
• Performs desk and onsite monitoring of assigned grants/contracts (if necessary).
• Tracks grant/contract budgets and submits invoices to ensure payment within compliance timeframes.
• Monitors grant/contract expenditures for accuracy and ensures compliance with grant/contract budgets.
• Monitors daily encumbrance reports to ensure accuracy and coordinates with Division budget staff to resolve any identified issues.
• Monitors grant/contract payments for accuracy through the Department Financial Information System (FIS) and coordinates with Division budget staff to resolve any identified issues.
• Responsible for maintaining accurate payment logs for all assigned grants/contracts.
• Maintains good working relationships and keeps in close coordination with grant awardees and applicable points of contact.
• Maintains all files on the grant/contract from execution to final closeout.
• Responsible for entering data into tracking logs to meet compliance requirements and accurate reporting.
• Works on special projects and reports as needed for the Division.
• Assists with the continued operations and improvements within the Division.
• Provide back-up grant/contract management service to the Division Procurement and Contracts Unit
• Promotes positive working relationships and facilitates ongoing communication and cooperation with both internal and external partners.
• Supports, coordinates, and represents the Division at meetings, councils, conferences, and other events (virtual or in-person) as needed.
• Assists with preparation of reports and analyses as requested by the supervisor for use in decision making or reporting to Executive Leadership.
• Provide technical assistance to local clinics and non-profits that are hosting screening events promoted on the screening statewide website.
• Work with County Health Departments to coordinate information regarding screening opportunities for the website.
• Other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level