Grant & Reporting Accountant
About The Position
The Grant & Reporting Accountant serves as the primary liaison between the Finance department and staff responsible for payroll administration, grant management, operational financial reporting, and budget oversight. The role works across the agency to support accurate financial information, grant compliance, timely communication, and informed decision-making. The position represents Finance on the organization’s grant management team, maintains grant budgets and related financial records, monitors grant expenditures and payroll allocations, and investigates financial discrepancies. It also administers the bi-weekly payroll process and prepares recurring departmental financial reports, budget-to-actual analyses, dashboards, and supporting schedules for management and Finance Committee reporting. The accountant partners with department managers on budgets, financial performance, variances, and funding sources. The role is expected to demonstrate initiative, sound judgment, accountability, collaboration, and a commitment to continuous improvement. Work is primarily performed in a professional office environment during regular business hours, with occasional evening or weekend hours required. This is not a remote position.
Requirements
- Bachelor’s degree preferred; relevant accounting experience is also valued.
- Three or more years of progressively responsible accounting experience preferred, with demonstrated experience in payroll administration, financial reporting, budgeting, or grant accounting.
- Experience preparing financial reports and communicating financial information to non-financial audiences.
- Strong organizational skills and ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Excel.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to build collaborative relationships across departments.
- Ability to explain financial information clearly to non-financial audiences.
- Exceptional attention to detail and ability to maintain accuracy while managing multiple priorities.
- Demonstrated initiative, sound judgment, and commitment to continuous improvement.
- Commitment to providing outstanding internal customer service.
- Ability to lift 15 lbs.
Nice To Haves
- Experience with nonprofit accounting, payroll processing, grant accounting, or cloud-based accounting software.
Responsibilities
- Serve as the Finance representative on the organization’s grant management team, collaborating with the Director of Programs and Grants Officer on grant reconciliation, financial reporting, and compliance.
- Maintain grant budgets, funding source allocations, and grant-related financial documentation.
- Monitor grant expenditures and payroll allocations for financial accuracy.
- Investigate and resolve discrepancies involving grant activity, departmental budgets, payroll allocations, and funding sources; coordinate correcting entries with the General Ledger Accountant as needed.
- Participate in monthly grant meetings and communicate financial information, concerns, and recommendations.
- Administer the bi-weekly payroll process, including payroll review, allocations, retirement plan administration, and supporting documentation.
- Coordinate payroll activities with Human Resources and support payroll audits and reporting.
- Prepare recurring departmental financial reports, budget-to-actual analyses, dashboards, and supporting schedules for management and Finance Committee reporting.
- Serve as the primary Finance contact for department managers regarding budget questions, financial reporting, and funding sources.
- Help department managers understand financial performance, budget variances, and organizational financial processes.
- Proactively identify issues, recommend solutions, and take appropriate action within the position’s scope while keeping leadership informed of significant matters.
- Anticipate department needs, offer assistance, share knowledge, and follow through on commitments.
- Use sound judgment to determine when to make decisions independently and when to consult leadership.
- Foster a collaborative, service-oriented environment through open communication, accountability, continuous learning, and improvement of financial processes.
- Participate in Finance Department cross-training, professional development, and continuous process improvement initiatives.
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What This Job Offers
Job Type
Full-time
