Grant Project Manager

Erlanger Health System•Chattanooga, TN

17d

About The Position

The Grant Project Manager serves as a centralized resource for planning, coordinating, implementing, monitoring, and closing out grant-funded projects. Working with grant owners, departmental leaders, Finance, and other stakeholders, the role translates grant requirements into structured project plans with objectives, timelines, responsibilities, budgets, and deliverables. The position primarily supports day-to-day post-award implementation, tracking, documentation, reporting coordination, and closeout for assigned grants. It monitors milestones, expenditures, documentation, and deliverables, and promptly escalates significant risks, compliance concerns, budget issues, and proposed changes. The role also supports the organization's broader project-management function by coordinating project activities, facilitating communication, tracking progress and milestones, identifying barriers and risks, and supporting issue resolution. It helps promote accountability, collaboration, operational efficiency, and continuous improvement while ensuring projects align with organizational priorities.

Requirements

Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Finance, Project Management, or a related field; equivalent relevant experience may be considered.
Three to five years of project management, grant administration, program management, healthcare administration, finance, or related experience is preferred.
Experience coordinating multiple projects and stakeholders simultaneously.
Experience working with budgets, deadlines, reporting requirements, and detailed documentation.

Nice To Haves

Healthcare or grant-funded program experience.
Certification in Project Management Program (PMP).

Responsibilities

Develop and maintain project plans, timelines, milestones, and deliverables for grant-funded initiatives.
Coordinate implementation activities across departments and stakeholders; facilitate project meetings and provide updates on progress, risks, deadlines, and outstanding items.
Identify potential barriers or delays and work with appropriate leaders to develop solutions.
Maintain centralized documentation for grant-funded projects and records of completed deliverables and submissions.
Review grant agreements, award documents, and funding requirements, translating them into project plans, deliverables, reporting calendars, and internal deadlines.
Monitor adherence to grant terms, organizational procedures, and applicable requirements; communicate compliance concerns to project leads.
Maintain documentation supporting grant activities, reporting, audits, and monitoring.
Research and coordinate questions about grant requirements or allowable expenditures with internal partners.
Monitor grant expiration dates and support timely completion and closeout activities.
Support implementation of established policies, procedures, controls, and compliance practices.
Partner with Finance and department leaders to monitor grant budgets, expenditures, balances, and spending timelines.
Compare expenditures with approved grant budgets, identify potential variances, and assist departments with expense forecasting and spending deadlines.
Help ensure appropriate documentation supports grant-funded expenditures; escalate material variances, unspent funding, funding delays, questioned costs, and potential compliance issues.
Maintain a centralized calendar of reporting deadlines and grant deliverables; coordinate collection of programmatic, financial, and operational information for reports.
Track measurable outcomes and performance indicators associated with grant objectives.
Coordinate and support preparation of progress, financial, and closeout reports, including internal review, approval, and submission in accordance with established processes.
Serve as a resource for leaders responsible for grant-funded projects and partner with Finance, Human Resources, Supply Chain, Legal/Compliance, Information Technology, and Operations as appropriate.
Clarify roles, responsibilities, deadlines, and ownership at the beginning of each grant-funded project.
Implement and maintain standardized grant-management processes, tools, and tracking mechanisms.
Provide guidance, training, and day-to-day support to grant owners and department leaders regarding internal grant-management processes.
Coordinate project activities, facilitate stakeholder communication, monitor progress and milestones, identify risks and barriers, and support timely issue resolution for organizational projects and initiatives.