Grant Project Manager, Federal Programs

New York Housing Trust Fund•Albany, NY

1d•Hybrid

About The Position

New York State Homes and Community Renewal (HCR) is seeking a Grant Project Manager for its Housing Trust Fund Corporation (HTFC), specifically within the Office of Community Renewal’s (OCR) NYS HOME program team. This role involves managing a portfolio of grant projects from application review through completion, including preparing agreements, processing payments, monitoring progress, and providing technical assistance to awardees. The position requires significant administrative work, interaction with HOME grant awardees, answering inquiries, troubleshooting issues, reviewing documents, and attending meetings. Occasional travel to visit grantees or present at conferences may be required. The role offers the opportunity to support affordable housing projects for low- and moderate-income New Yorkers and to become familiar with communities across the state. The ideal candidate is organized, independent, possesses excellent communication skills, is eager for process improvements, and is detail-oriented with a long-term view.

Requirements

Bachelor's degree in humanities, planning, economic development, public administration, business, or related field plus two (2) years of work experience in community development. Comparable, relevant work experience will be considered.
Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.
Affinity toward technology.
Strong analytical, organizational and problem-solving skills.
Understanding of how to work effectively in and with diverse communities.
Demonstrated experience performing administrative duties with speed and accuracy without immediate and constant supervision.
Ability to communicate effectively both orally and in writing with attention to detail and professionalism in all communications.
Ability to research and retrieve information.
Well organized and self-motivated with ability to work under pressure, while prioritizing and managing multiple tasks.
Strong Microsoft Excel and Word skills required.
Ability to establish effective working relationships
Excellent oral and written communication skills.
Strong analytical and organizational skills.

Nice To Haves

Database management, database navigation experience.
Experience with reporting software such as Crystal Reports, and PDF forms.

Responsibilities

Understand and articulate program rules and regulations of the program.
General management of a portfolio of approximately 30 active grant contracts, including the tracking and monitoring of projects through funding, development, and compliance phases.
Review of applications, management of approval and funding process, and preparing approval documents and contracts.
Presenting projects and attending off-site meetings.
Providing and directing technical assistance to program grantees to ensure comprehension of program regulations and requirements.
Review and process all program-related payment requests and contracts.
Carry out routine office activities such as answering and routing phone calls, copying, transcription, filing, data entry, handling incoming and outgoing e-mail, and mail, and other tasks as needed.
Draft memos, correspondence, reports, manuals, presentations, or other documents as needed.
Provide database record keeping and reporting support.
Attend, participate, conduct presentations and/or assist with preparation for community development meetings, conferences, webinars, and workshops.
Special projects and general program-related support and assistance, as needed.