Grant Program Coordinator Biostatistics

UT MD Anderson Cancer Center • Houston, TX

3d

About The Position

The Grant Program Coordinator in the Department of Biostatistics supports the administrative and financial management of research grants and contracts, helping faculty and leadership maintain compliance, fiscal accountability, and effective research operations. The role is a resource for pre-award and post-award grant administration and works with faculty, administrative staff, and research leadership to coordinate financial activities, monitor funding, and support effort reporting. It contributes to departmental research programs through accurate grant management and financial oversight, enabling research teams to advance cancer research.

The position includes grant budget and proposal support, account reconciliation and expenditure monitoring, financial projections and reporting, effort certification coordination, SPORE reporting support, and compliance activities. The coordinator uses Coeus and related grant administration systems, attends available grant-related training, independently resolves complex administrative and financial issues, and performs other duties as assigned. A bachelor's degree and three years of extensive administrative experience are required; a master's degree is preferred and allows a one-year experience requirement. Direct grant management experience is preferred.

Requirements

• Bachelor's degree required.
• Three years of extensive administrative experience required; with a master's degree, one year of experience is required.
• Required education may be substituted with additional years of equivalent experience on a one-to-one year basis.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to manage multiple priorities in a complex research environment.
• Ability to work independently to resolve complex administrative and financial issues.

Nice To Haves

• Master's degree preferred.
• Direct experience with grant management preferred.
• Experience supporting grant-funded research programs, preparing budgets, monitoring expenditures, and working with faculty and institutional stakeholders is highly desirable.

Responsibilities

• Assist faculty with grant budget preparation and proposal development activities.
• Support proposal preparation requirements and coordinate submission-related documentation.
• Collaborate with administrative assistants to maintain current and accurate Biosketch and Other Support documentation.
• Track proposal status throughout the submission and review process.
• Prepare change-of-source-of-funds and change-of-funding-end-date ePAFs.
• Maintain a departmental ePAF tracking list of historical, current, and future actions.
• Review institutional and departmental reports to identify upcoming funding and personnel changes.
• Prepare monthly ePAFs and verify accurate processing and completion.
• Reconcile grant activity and monitor expenditures across assigned accounts.
• Provide grant status reports and financial projections to the Research Department Administrator, Chair, and faculty as requested.
• Monitor faculty effort on grants managed by other departments and coordinate follow-up activities.
• Assist with effort reporting and reconciliation of effort-related issues.
• Reconcile and report on non-grant funding sources.
• Support financial oversight and compliance activities associated with grants and contracts.
• Gather publication and programmatic data required for SPORE progress reporting.
• Track expenditures and prepare supporting financial information for reporting activities.
• Assist in preparing SPORE progress reports and related documentation.
• Support development and maintenance of other SPORE-related materials as needed.
• Prepare effort cards before faculty certification.
• Coordinate with faculty and Grants & Contracts personnel to ensure accurate effort certification.
• Review supporting documentation and correspondence related to effort reporting.
• Assist in resolving discrepancies between actual and planned effort commitments.
• Support ongoing compliance with institutional and sponsor requirements.
• Master the use of Coeus and related grant administration systems.
• Attend and complete available grant-related training opportunities as operational schedules permit.
• Work independently to resolve complex administrative and financial issues.
• Apply effective interpersonal, organizational, and problem-solving skills in a large research department.
• Perform other duties as assigned.

Benefits

• Employer-paid medical coverage starting day one for employees working 30 or more hours per week.
• Optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and an Extended Illness Bank.
• Paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service.
• Access to wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System.
• Voluntary retirement plans.
• Employer-paid life and reduced salary protection programs.
• Educational opportunities and individual and team recognition.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level