Grant Manager

Navajo Preparatory School•Farmington, NM

About The Position

The Grant Manager leads the coordination, implementation, and oversight of Navajo Preparatory School's grant-funded programs across federal, state, and Tribal funding sources. This position ensures that all grant activities are executed with fidelity to approved proposals, aligned with programmatic goals, and compliant with all applicable regulations and reporting requirements. All staff are expected to actively uphold and embody the mission and vision of Navajo Preparatory School. This commitment is grounded in the Navajo Prep Diné Values. Staff are responsible for creating a learning environment that reflects these values, honors cultural identity, and supports students' development as leaders now and in the future. Working collaboratively across departments, the Grant Manager supports the full grant lifecycle, including proposal development, internal review and approval, program implementation, and reporting. The position ensures that grant-funded initiatives are effectively managed, outcomes are documented, and deliverables are completed on time and in alignment with funder expectations. The Grant Manager maintains internal budgets for all active grants and works closely with departmental staff and the Business Office to ensure alignment between program implementation and approved funding allocations. This includes monitoring expenditures, supporting proper coding and reimbursement processes, and ensuring timely and compliant grant spend-down. The position serves as the primary liaison between departmental staff, Associate Head of School for Advancement and Outreach, and the Business Office to ensure coordination between programmatic and fiscal components of all grants. The Grant Manager is responsible for the preparation and submission of all required reports, ensuring accuracy, completeness, and adherence to deadlines. This position will be for the upcoming SY 2026-2027.

Requirements

Bachelor's degree in Public Administration, Business, Education, or related field required
Minimum of three (3) years of experience in grant management, program coordination, or related field
Experience managing federal, state, or tribal grants preferred
Strong knowledge of grant compliance, reporting requirements, and funding regulations
Demonstrated ability to manage multiple grants, timelines, and deliverables simultaneously
Strong organizational and project management skills
Excellent written and verbal communication skills, including technical and narrative reporting
Experience with data tracking, evaluation, and outcome measurement
Ability to collaborate effectively with program staff, leadership, and fiscal personnel
High level of attention to detail and accuracy
Knowledge of and appreciation for Navajo/Native American culture and values
Commitment to implementing strategic priorities and supporting student-centered and community-based programs
Consideration for employment will be given to Navajo, American Indian, or Alaskan Tribal members with the required documentation, including the necessary qualifications to meet the minimal requirements of the position. The Navajo/Indian preference law shall apply in all aspects of the position.

Responsibilities

Supports and carries out responsibilities in accordance with Navajo Preparatory School, Inc. (NPS) policies, procedures, and systems.
Leads the coordination and management of all active grants, including federal, state, and Tribal funded programs.
Research grant funding opportunities that align to the priorities and needs of the school.
Supports grant writing and pre-award processes, including proposal development, data collection, alignment with institutional priorities, and coordination of internal review and approval processes with grant writer and other key staff.
Ensures timely and accurate submission of grant applications and required documentation to funding agencies with the approval of Associate Head of School for Advancement and Outreach.
Ensures grant-funded programs are implemented with fidelity to approved proposals, scopes of work, and program objectives.
Maintains and monitors internal budgets for all grants to ensure alignment with approved budgets, program activities, and spending timelines.
Works with staff across all departments to ensure appropriate, allowable, and timely expenditure of grant funds, supporting full and compliant grant spend-down.
Collaborates closely with the business office to monitor budgets, expenditure tracking, account coding, and reimbursement processes.
Ensures all grant expenditures are allowable, properly documented, and aligned with approved grant budgets and timelines.
Develops and maintains systems to track grant deliverables, timelines, performance measures, and compliance requirements.
Leads the preparation and submission of all required grant reports, including programmatic, performance, and compliance reporting.
Monitors grant timelines and proactively addresses risks or delays related to implementation, spending, or reporting requirements.
Maintains organized and accurate records for all grants, including documentation required for audits, monitoring visits, and compliance reviews.
Coordinates site visits and external monitoring processes as required by funding agencies.
Provides guidance and support to staff to ensure compliance with grant requirements and effective implementation of activities.
Supports the development of internal systems and processes to strengthen grant management capacity across the organization.
Attends and participates in all required staff meetings, professional development, and school events.
Assists with cross-departmental initiatives that support grant-funded programming and institutional advancement.
Performs other duties and responsibilities as assigned by the Head of School or designee.