Grant Management Specialist IV

State of Oklahoma • Oklahoma City, OK

22h • $0 - $92,000 • Onsite

About The Position

Under the direction of the Director of Grant Management Office (GMO), Assistant Director of Grants Management Office and Oklahoma State Department of Health (OSDH) leadership, this role supervises Grant Management Specialists I to III for all state and federal cross-cutting OSDH grants. This position will support the GMO in planning, development, and implementation of grant management processes throughout the OSDH. This position will ensure regular communications with key stakeholders and interested parties, monitor progress toward established objectives, and oversee overall grant management to ensure compliance with federal, state, and OSDH governance.

Requirements

• Master’s degree in public health or a related field plus three years of professional or technical experience in a public health, grants management, business, or leadership capacity; or Bachelor’s degree with a minimum of five years of professional or technical experience in a public health, grants management, business, or leadership capacity; or an equivalent combination of education and relevant experience that demonstrates the necessary knowledge, skills, and abilities to perform the essential functions of the position.
• Demonstrated ability to plan, coordinate, and manage projects in alignment with grant requirements and agency policies.
• Proven success in establishing and maintaining effective working relationships with internal and external stakeholders.
• Strong written and verbal communication skills, with the capacity to interpret, analyze, and resolve complex operational or business challenges.
• Proficient in Microsoft Office and Office 365 platforms, including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Outlook, and other web-based applications.

Nice To Haves

• Previous supervisory experience preferred.

Responsibilities

• Oversee the full grant lifecycle, including application review, compliance, submission coordination, and documentation of awards and active contracts
• Supervise and mentor Grants Management staff, including training, workload distribution, and performance management
• Provide strategic and operational oversight of grant programs, ensuring compliance with federal (including 2 CFR 200) and state regulations
• Serve as a senior subject matter expert, advising leadership and stakeholders on complex grant, compliance, and risk-related issues
• Monitor grant expenditures and financial activity to ensure alignment with approved budgets, program goals, and regulatory requirements
• Oversee reporting and grant records management, ensuring timely submissions and accurate documentation for financial reconciliation
• Lead subrecipient monitoring and program evaluation activities to ensure compliance and drive continuous improvement
• Ensure quality control of financial and programmatic reviews, including invoices, reporting, and reconciliations
• Lead policy development and process improvement initiatives to enhance efficiency, consistency, and compliance
• Represent the GMO in high-level stakeholder meetings, audits, and external engagements, maintaining strong internal and external partnerships
• Stay current on grants management regulations and best practices, supporting continuous improvement within the office.
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
• Works effectively in team environment, participating with and assisting their peers.
• Being present in the office is an essential function of this position
• Other duties as assigned

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Senior