Grant Coordinator RESEARCH NEUROLOGY

Mass General Brigham•Boston, MA

1d•$28•Remote

About The Position

The Mass General Brigham Neuroscience Institute comprises the largest Neurology network within the United States. Combined, the Departments of Neurology and Neurosurgery annual research operations are nearly $0.5B. To efficiently support a financial enterprise this size, strong emphasis is placed on recruiting agile, career-oriented team members as partners to our stakeholders. Within this dynamic support team is the role of a Grant Financial Coordinator. This role primarily handles accounts payable procedures across the full lifecycle of grant-funded expenditures. The role meticulously documents and processes invoices, non-employee payments and non-tangible purchase order requests ensuring expenses comply with specific grantor regulations. Maintaining strong vendor relationships by ensuring timely payments is critical. Responsible for managing and coordinating the financial aspects of research grants and funding by working closely with researchers, finance teams, and external funding agencies to ensure compliance with grant requirements, financial reporting, and budget management. Plays a critical role in supporting research activities by facilitating grant applications, monitoring funding allocations, and providing financial guidance to research teams.

Requirements

Associate's Degree Finance required or Associate's Degree Accounting required or Associate's Degree Related Field of Study required
Grant administration experience, research experience, or related 1-2 years required
Advanced proficiency in Microsoft Excel, accounting software (e.g., Workday), and a high-level attention to detail.
Strong analytical and problem-solving abilities, excellent communication skills for collaborating across departments, and a firm grasp of non-profit or public sector accounting standards.
Strong knowledge of grant funding processes, financial reporting, and compliance requirements.
Proficiency in budget development and financial management, including tracking and reporting.
Strong analytical skills with the ability to interpret financial data and provide accurate and insightful analysis.
Excellent organizational and time management skills, with the ability to manage multiple grants and priorities simultaneously.
Strong interpersonal and communication skills, with the ability to collaborate effectively with researchers, finance teams, and external stakeholders.
Attention to detail and commitment to accuracy in financial reporting and documentation.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred, but not required.
(1-3) years of accounts payable, bookkeeping, or grant accounting experience.

Responsibilities

Accounts Payable Processing: Review, code, and process invoices, check requests, and employee expense reports associated with various grants.
Compliance & Allocation: Ensure all expenditures adhere to internal policies and external sponsor/grantor guidelines. Verify that costs are accurately allocated to the correct grant budgets.
Reconciliation & Reporting: Reconcile grant accounts payable sub-ledgers against the general ledger. Prepare financial tracking spreadsheets and spend-down reports for Principal Investigators (PIs) and program managers.
Audit Preparation: Maintain scanned receipts, contracts, and supporting documentation so they are readily available for programmatic and financial audits.
Vendor & Subrecipient Management: Process payments for subawardees. Resolve payment discrepancies and respond to vendor inquiries in a timely manner
Collaborate with researchers and research administration teams to develop grant applications and proposals.
Monitor and ensure compliance with grant terms, conditions, and regulations.
Prepare and submit financial reports to funding agencies in compliance with grant requirements and deadlines.
Work with researchers to develop project budgets, ensuring they align with grant guidelines and funding limitations.
Collaborate with finance teams to ensure appropriate coding, allocation, and documentation of grant-related expenses.
Ensure adherence to institutional policies, as well as relevant regulatory and compliance requirements (e.g., IRB approvals, human subjects protection, conflicts of interest).
Foster effective relationships with researchers, finance teams, and external funding agencies.