Grant Coordinator

Cherokee Indian Hospital Authority•Cherokee, NC

6d•Hybrid

About The Position

Serves as liaison between hospital departments and the Contracting Department. Interprets both agency and departmental requirements, policies/procedures, and provides support to obtain newly available information on funding targets, timing of reports, fiscal issues and compliance with regulatory requirements. Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned areas. Generates reports to evaluate activity and available funds. Assists with programmatic and fiscal reporting. Completes periodic and annual reporting to grantor agencies. Must have an extensive understanding of grant related federal and state rules, regulations, policies, and procedures. Must have outstanding verbal and written communication skills and an extensive knowledge of business administration and accounting practices.

Requirements

Graduation from an appropriately accredited four-year college or university in a related field and two years of experience in the management of administrative activities of a business or governmental program; or an equivalent combination of education and experience.
Contract experience
Strong communication skills, accounting knowledge and MS Office skills.
Experience with tribal health systems or Indigenous communities.
Familiarity with trauma-informed or culturally responsive grant frameworks.
Must demonstrate a recovery-oriented framework.
Valid driver’s license required.
Broad base of relevant technical knowledge and skills related to accounting and financial management and procurement systems, fund accounting experience desirable.
Knowledge of local, state, and Federal guidelines of granting bodies such as NC Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMHSA), etc.
Ability to develop and produce grants and other proposals.
Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
Skills in organizing resources and establishing priorities.
Ability to analyze and interpret financial data and prepare financial reports, statements, and projections.
Ability to navigate financial reports, statements and projections.
Basic knowledge of budgeting and fiscal management principles and procedures.
Good research, data management, and statistical analysis skills.
Knowledge of administrative rules and regulations regarding programmatic and financial aspects of grant agreements
Ability to understand and implement administrative rules
Detail oriented with excellent verbal, written and interpersonal skills.
Microsoft Office Applications, proficiency in Excel and Word.
Ability to determine appropriate boundaries with clients and maintain professional ethics in all situations.
Utilizes grant management platforms and data systems to streamline reporting, compliance tracking, and performance monitoring.

Nice To Haves

At least five years’ experience in the management of accounting/fiscal activities of a business or governmental program and/or a Master’s degree in a related field
Previous grant experience.

Responsibilities

Assists with the planning and preparation of grant proposals for one or more departments; provides guidance and assistance to staff in the interpretation of funding agency regulations and requirements related to the assigned program.
Prepares various documents for reporting to grantors or leadership including computerized statistical summaries and/or graphics.
Facilitating communication between grantor agencies and internal departments.
Assist with facilitating contracts, including generation of the contract and preparing the contract for BH leadership review.
Analyzes and evaluates contract and grant budgets for correct calculation of expense categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
Analyzes and evaluates awarded proposals, contracts, subcontracts for compliance with funding agency, federal, state, and CIHA requirements; prepares required acceptance documentation, recommends approval or rejection of deviations from contract specifications.
Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
Supporting cross-functional teams in aligning grants goals with program outcomes.
Representing CIHA in external meetings or webinars related to grant funding.
Implements established grant management policies and procedures by collaborating with other departments.
Directly monitors grant activities and grant funded staff, to ensure fidelity to grant funded services.
Enters data into reporting systems as required.
Utilizes specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
Assists departments with work plan amendments and/or budget changes occurring during the awarded granting period.
Training staff on grant compliance, reporting expectations, or data collection.
Supporting department in developing grant-ready proposals.
Provides training and technical assistance to CIHA staff on grant compliance, reporting protocols, and proposal development.
Performs reviews of data to complete monthly reconciliations.
Reviews and provides interpretation of rules, regulations, and requirements with regard to grant activities to ensure compliance with grantor and CIHA policies and procedures.
Maintains files as required by grantor and CIHA policies.
Ensures completion and delivery of periodic and annual reporting to Leadership, contracting department, and grantor agencies. Tracks and communicates deadlines as well as the report submission process to relevant reporting staff, ensures relevant behavioral health staff involved in grant reporting provide necessary information/data as part of the grant reporting.
Exercise self-care and emotional awareness of self to ensure practice of the CIHA Guiding Principles to ensure positive interactions in all activities.
Will facilitate external Grant audits by planning and communicating with the state/federal agency and with all internal CIHA departments involved in the grant. Will ensure audit data is prepared and available for auditors and/or is submitted electronically within the requested timeline.
Collaborates with program staff to define, collect, and analyze performance metrics aligned with grant objectives and community impact.
Develops an understanding of the high-risk populations served and culturally appropriate/evidenced based approaches used to treat them.
Identifying risks to grant performance or compliance and proposing mitigation strategies and notify leadership immediately
Supporting sustainability planning for grant-funded programs.
Performs other duties as assigned.