Grant Coordinator A/B (Department of Translational Medicine and Human Genetics)
About The Position
The Grant Coordinator A/B works under the direction of our senior grants staff in a friendly, collaborative atmosphere. Helps to administer a portfolio which includes NIH, industry, and foundation funding. Portfolio consists of federal awards such as R01s, Fs and Ks, and a T32, and also clinical trials. Duties involve budget development, proposal submissions, award setup, subcontract setup and monitoring, maintaining financial and regulatory compliance for each project, financial transaction processing, monthly expense reporting, projections, and closeouts. S/he will also be responsible for payroll management, entering costing allocations, and processing payroll reallocations. Other duties will be performed as needed to support research administration within the Division of Translational Medicine & Human Genetics within the Department of Medicine. Grant Coordinator B will work mostly independently and will be immediately assigned an investigator portfolio. Coordinator B will assist senior personnel with complex projects as needed and to learn about these proposals and accounts. Coordinator B will advise investigators regarding budgeting and sponsor requirements. This position is a hybrid role and will report to the office 3 days per week.
Requirements
- Strong Microsoft Office skills, particularly with Excel.
- Engaged and responsible attitude.
- Professional demeanor.
- Attention to detail.
- Proactive work style.
- Associate of Science and 2 to 3 years of experience or equivalent combination of education and experience is required (Grant Coordinator A).
- Bachelor's degree and 2 to 4 years of experience or equivalent combination of education and experience is required (Grant Coordinator B).
Nice To Haves
- Penn eRA and Ben Financials experience.
- Federal grants policy and procedural experience.
- Bachelor's degree and 1 to 2 years of experience or equivalent combination of education and experience is PREFERRED (Grant Coordinator A).
Responsibilities
- Administer a portfolio which includes NIH, industry, and foundation funding.
- Manage federal awards such as R01s, Fs and Ks, and a T32, and also clinical trials.
- Develop budgets.
- Handle proposal submissions.
- Manage award setup.
- Oversee subcontract setup and monitoring.
- Maintain financial and regulatory compliance for each project.
- Process financial transactions.
- Generate monthly expense reports.
- Perform projections.
- Manage closeouts.
- Manage payroll.
- Enter costing allocations.
- Process payroll reallocations.
- Support research administration within the Division of Translational Medicine & Human Genetics within the Department of Medicine.
- Work mostly independently and be immediately assigned an investigator portfolio (Grant Coordinator B).
- Assist senior personnel with complex projects as needed and to learn about these proposals and accounts (Grant Coordinator B).
- Advise investigators regarding budgeting and sponsor requirements (Grant Coordinator B).
Benefits
- Excellent healthcare benefits for employees and their families.
- Tuition benefits for employees and their families.
- Generous retirement benefits.
- Wide variety of professional development opportunities.
- Supportive work and family benefits.
- Wealth of health and wellness programs and resources.
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for employees, spouses, and dependent children.
- Tuition assistance for dependent children at other institutions.
- Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options.
- Wide variety of investment options through TIAA and Vanguard.
- Substantial amount of time away from work.
- Long-Term Care Insurance.
- Wellness and Work-life Resources.
- Professional and Personal Development resources.
- Access to a wide range of University resources, cultural and recreational activities.
- Free or discounted admission and memberships to Penn arts and cultural centers and museums.
- Substantial savings on other goods and services (new cars, cellular phone service, movie tickets, theme parks).
- Flexible Work Hours.
- Penn Home Ownership Services (forgivable loan for eligible employees).
- Adoption Assistance.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
