Grant/Contract Administrator - Department of Obstetrics & Gynecology

Wayne State University•Detroit, MI

12d•$56,131 - $67,354•Onsite

About The Position

Wayne State University is searching for an experienced Grant/Contract Administrator - Department of Obstetrics & Gynecology at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Position Purpose: Coordinate sponsored program administrative functions for a School/College/Division or other unit1. This includes fiscal and administrative review of sponsored grant and contract proposals; review and processing of agreements; and the management and processing of financial transactions. Position duties require knowledge of and experience in University accounting and budgeting and sponsored project administration. Unique duties: Serve as primary administrative support for a large NIH-sponsored center grant within the C.S. Mott Center for Human Growth and Development. Coordinate pre- and post-award administration activities including proposal preparation, budget development, progress reports, renewals, rebudgeting actions, no-cost extensions, and closeout activities. Prepare, review, and track complex grant budgets and financial reports in collaboration with principal investigators, departmental leadership, Sponsored Program Administration (SPA), and School of Medicine administrative offices. Monitor grant expenditures, payroll allocations, effort distributions, and budget projections to ensure compliance with sponsor and University guidelines. Assist with preparation and submission of NIH progress reports, Just-in-Time materials, and other sponsor-required documentation. Maintain organized records and tracking systems for grant activity, deadlines, compliance requirements, and reporting obligations. Support additional sponsored research activity within the Mott Center as needed. The position will assist the Associate Administrative Director with grant administration, reporting, budgeting, compliance tracking, HR-related paperwork, and other research administrative functions related to sponsored projects. Perform other related duties as assigned.

Requirements

Bachelor’s degree from an accredited college or university in Business or Public Administration or related field and reasonable experience in grant and contract administration; or a Bachelor’s degree from an accredited college or university in any field and considerable experience in grant and contract administration.
Reasonable accounting experience with preference for sponsored project budgeting and accounting.
Reasonable experience in proposal preparation for both federal and other sponsored funding sources.
Reasonable experience in use of University information systems (e.g. Banner) and software used to track, analyze and present data (e.g. spreadsheets, charts, graphs).
Demonstrated ability to analyze data and develop appropriate reports and other presentations.
Some supervisory experience.
Demonstrated ability to independently manage a variety of projects while ensuring appropriate tracking, quality control, follow-up and multiple deadlines are met.
Reasonable knowledge and understanding of implementing business process improvments.
Incumbents will typically have previous University experience as a Budget Analyst, Accountant or Administrative Assistant in a unit with significant sponsored project activity.

Nice To Haves

Experience administering federally sponsored grants and contracts, preferably NIH-funded awards.
Experience supporting large multi-project, programmatic, or center-style grants preferred.
Strong knowledge of pre- and post-award grant administration including proposal preparation, budgeting, financial reconciliation, reporting, and compliance monitoring.
Demonstrated experience working with complex budgets and financial tracking.
Experience with University research administration systems such as Banner, Cayuse, or related sponsored project systems preferred.
Excellent organizational skills with demonstrated ability to manage multiple competing deadlines and priorities.
Strong attention to detail and ability to work independently in a fast-paced research environment.
Excellent interpersonal and communication skills with the ability to work effectively with faculty, staff, and central administrative offices.
Experience with HR/personnel administrative processes in an academic or research environment preferred.

Responsibilities

Coordinate both the pre and post award aspects of the sponsored project administration process for for a School/College/Division or other unit1 to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations.
Assist faculty in identifying funding opportunities and in preparing proposals to promote research and other sponsored grant activity. Review proposal budgets and narratives for compliance with University, sponsor and other applicable requirements; submit proposals to Sponsored Program Administration (SPA) to obtain required approvals;
Review awarded grants and contracts in collaboration with SPA for fiscal and contractual content; review accompanying budgets for variance from proposal and to ensure funds are established appropriately in the University accounting system. Monitor expenditures to ensure compliance with University, sponsor and other applicable policies, procedures, rules and regulations; Assist faculty with budget transfers and project period extension requests; Monitor monthly payroll lists and authorize new accounts or payroll extensions; Review and coordinate close-out documents for sponsored projects.
Serve as a resource to faculty and other staff within the unit by providing information and guidance on appropriate use of sponsored project funds. Serve as a primary liaison between principal investigators and SPA to identify and resolve problems as well as answer inquiries regarding University or funding agency guidelines, policies and procedures.
Provide direct management over research funding;
Develop and maintain databases for unit specific information utilizing University information systems. Perform financial analysis and prepare reports for School, College, Division or Department and central University administration on sponsored proposal, award, and expenditure activity. Update and maintain reference material on research funding sources.
Supervise non-exempt clerical and accounting support staff including assignment of duties, training in policies and procedures and monitoring performance.
Coordinate pre- and post-award administration activities including proposal preparation, budget development, progress reports, renewals, rebudgeting actions, no-cost extensions, and closeout activities.
Prepare, review, and track complex grant budgets and financial reports in collaboration with principal investigators, departmental leadership, Sponsored Program Administration (SPA), and School of Medicine administrative offices.
Monitor grant expenditures, payroll allocations, effort distributions, and budget projections to ensure compliance with sponsor and University guidelines.
Assist with preparation and submission of NIH progress reports, Just-in-Time materials, and other sponsor-required documentation.
Maintain organized records and tracking systems for grant activity, deadlines, compliance requirements, and reporting obligations.
Support additional sponsored research activity within the Mott Center as needed.
Assist the Associate Administrative Director with grant administration, reporting, budgeting, compliance tracking, HR-related paperwork, and other research administrative functions related to sponsored projects.