Grant Compliance and Training Coordinator

Frederick County Government•Public Safety Training Facility - Frederick, MD

1d•Onsite

About The Position

This professional position provides support to tasks related to grant training, compliance, documentation, audits and fiscal reporting for the Division of Emergency Management. This position will ensure compliance with all requirements of The Code of Federal Regulations (CFR) Title 2. This position will provide training and expertise to the Division of Emergency Management and the Division of Fire Rescue personnel on the life cycle of grants from application to closing. Supervision is received from the Grants Manager.

Requirements

Bachelor’s degree in Business Administration or a related field
Minimum 3 years of work experience in grant administration or related field
Possession of a valid automobile operator’s license
Ability to maintain County Authorized Driver privileges
Advanced knowledge of accounting principles, laws, regulations
Strong mathematical and clerical skills including the ability to accurately compile and verify data, and to prepare and maintain files, records, forms, spreadsheets, etc.
Ability to understand budget concepts; familiarity with basic financial reporting
Ability to effectively make independent decisions, prioritize work and complete assigned duties with minimal supervision
Discretion and good judgment in dealing with financial matters and other confidential/sensitive information
Ability to develop and maintain effective working relationships with co-workers, governmental representatives, staff, volunteer organizations and the general public
Strong and effective spoken and written (English) communication skills including the ability to write reports, memos, policies and procedures, etc. that are clear, concise, accurate and complete, using proper grammar and format
Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports
Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
Ability to effectively access and utilize computerized systems and equipment to complete assigned duties
Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignments

Nice To Haves

Work experience with writing and submitting successful grant applications
Experience with Federal Emergency Management Agency Hazard Mitigation Grant Program, Emergency Management Grant Program, Assistance to Firefighters Grant Program, Staffing for Adequate Fire and Emergency Response program, Homeland Security Grant Program, and/or Public Assistance grants management
Experience with INFOR and/or Frederick County Government accounting practices
Experience with FEMA online grants management system
Experience reading and evaluating grant Notice of Funding Availability (NOFA) opportunities and making recommendations on what grants are best suited to apply for based on requirements, funding and overall agency strategy
Work experience in the facilitation and/or delivery of training
Work experience in a public safety field

Responsibilities

Utilize computerized systems to process, track, report on, and document financial transactions, including grants
Assist in preparing and monitoring grant budgets, salary worksheets, and expenditures
Review the need for budget adjustments and make recommendations to sub-grantees and division management
Provide fiscal support to grant programs to analyze costs and track expenses
Review, record and balance financial transactions for grants and ensures compliance with grantor audit and tracking requirements
Perform oversight and provide assistance to sub-grantees
Provide guidance and training to specified personnel on grant writing, processes, and compliance requirements with Federal, State, local and other grant opportunities
Track trainings (of staff) for grant matching requirements
Stay current on grant writing and compliance requirements and maintain training documents to reflect current practices
Monitor awarded grants to ensure compliance with grantor and all legal requirements
Monitor and prepare for submission periodic reports required by grantor (e.g. activity, financial)
Coordinate with County Finance Division, County Attorney’s Office, and other officials as necessary for grant management and oversight
Facilitate cooperative efforts with other agencies and community organizations, and serve as liaison between the Frederick County Emergency Management and other Federal, State and local entities regarding grants
Serve as the principal subject matter expert for the Division of Emergency Management concerning grants internal or external audits
Monitor implementation of grant funded projects ensuring compliance with legal, fiscal and funder requirements
Implement and maintain tracking of grant activities for audit, budget and statistical purposes
Attend inter- and intra-agency meetings regarding grants
Establish and maintain a resource library of grant information
Travel to conduct training of allied agencies on preparation for audits, documentation, and site visits from grantors
Perform other related duties as required

Benefits

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Comprehensive Medical Insurance Plan options
Generous County Health Savings Account (HSA) contribution
Dental
Vision
Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Employee Assistance Program
Employee Wellness Program
Generous Tuition Reimbursement Program
Deferred Compensation Plan
Legal Resources
Supplemental Life Insurance
Critical Illness
Accident
Hospital Indemnity Insurance
Lifetime Benefit with Long Term Care plan