Grant Budget Manager

City of New York•New York, NY

1d•$86,843 - $125,000•Onsite

About The Position

The Division of Transportation Planning and Management (TPM) is responsible for the safe, efficient, and environmentally responsible movement of people and goods on the City's streets, supporting the larger goals of economic and social vitality for people living, working and doing business in New York City. The Division’s responsibilities include planning, street design, technical analysis, signs, transit development, freight mobility and markings, ensuring the safety of motor vehicle occupants, pedestrians, and cyclists. TPM’s Administration Office provides support to ensure that sufficient resources are in place to perform these projects. TPM seeks an experienced analyst to support multiple priorities in a fast-paced environment to meet tight deadlines.

Requirements

Serving permanently in the title of Administrative Manager or be reachable on open competitive civil service list for exam #1195.
A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

Strong computer skills in Microsoft Excel, Word, Outlook, and Adobe Acrobat.
Solid experience and knowledge of the city’s budget processes.
Experience in submission of FTA and FHWA grant claims.
Knowledge and experience in the City's Financial Management System (FMS) and Info Advantage reports, PassPort and CHRMS reports.
Good interpersonal and communication skills and abilities to work effectively and responsibly with internal and external parties for follow-ups and tasks completion.
Indicate in your resume or cover letter that you would like to be considered for the position under the 55-a program.
New hires must reside in NYC for the first two years of employment.

Responsibilities

Manage and coordinate grants for TPM Subdivisions.
Work with project managers to develop grant proposals/applications for funding.
Ensure division grant funded contracts have federal language and grant compliant.
Coordinate grants modifications and spending plans for submission to Budget and respond to OMB Q&A.
Monitor grant project progress and prepare administrative actions such as time extensions and closeouts.
Provide support and coordination with multiple TPM operating budgets and financial plans.
Assist division with end of year budget exercises such as roll exercises, accruals and revenue projection.
Prepare quarterly claims and progress reports for submission to the agency’s Grants Administration.
Assist with procurement and management of division’s data collection contracts, including liaising with DOT project managers, NYMTC, NYSDOT, and other agencies and stakeholders.