Grant Billing & Revenue Specialist

OCO•Fulton, NY

18h

About The Position

We are seeking a detail-oriented and analytical Grant Billing & Revenue Reconciliation Specialist to support critical grant funding, reimbursement, and revenue reconciliation functions. In this role, you will help ensure the accuracy of financial claims, grant drawdowns, and cash receipt reconciliations while supporting compliance with federal, state, local, Medicaid, and Managed Medicaid Care (MMC) funding requirements.

Requirements

Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
3-5 years of experience in fund accounting, grant billing, non-profit accounting, accounts receivable, or revenue reconciliation.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Strong analytical and investigative skills with the ability to trace transactions from payment receipt back to original billing documentation.
Advanced proficiency in Microsoft Excel, including pivot tables and lookup functions.
Exceptional organizational skills and attention to detail.

Nice To Haves

Experience with government grants, Medicaid billing, and MMC remittances strongly preferred.
Experience with non-profit accounting systems such as NetSuite preferred.
A commitment to accuracy and financial integrity.
The ability to manage large volumes of financial and supporting documentation.
Strong problem-solving skills and the ability to identify and investigate discrepancies.
Excellent communication and collaboration skills when working across finance and program teams.

Responsibilities

Prepare and submit monthly, quarterly, and annual reimbursement claims and fund drawdowns for multiple funding sources.
Review financial records to compile, calculate, and validate claim amounts.
Identify spending variances and assist in monitoring budgets by flagging potential modifications.
Gather and organize supporting documentation, including service records, program data, invoices, and other documentation required for audits and grant compliance.
Prepare labor adjustment and billing-related journal entries for review and approval.
Ensure billing activities comply with grant, contractual, and regulatory requirements.
Review cash receipt reports, bank activity, and remittance information.
Match payments, EFTs, Medicaid remittances, and other receipts to outstanding invoices and grant claims.
Research and resolve discrepancies including short pays, partial payments, and payment adjustments.
Maintain organized documentation linking receipts, remittances, and claim records to support audits and financial reporting.
Assist in maintaining accurate accounts receivable balances and revenue recognition.