Grant Associate

Beth Israel Lahey Health•Burlington, VT

1d•Onsite

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. The Grant Associate is responsible for assisting the Research Administrative Manager with daily administrative tasks. These include but are not limited to, reviewing grant applications prior to institutional approval, following up on status of outstanding invoices, transfers and reimbursements, facilitating grant closeouts, and other miscellaneous administrative tasks. Responsible for providing vacation, leave or vacancy coverage.

Requirements

Associate's degree required or other post high school education.
0–1-year related work experience required.
Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Nice To Haves

Bachelor's degree preferred.
0–1-year experience in grants management, budget preparation and financial management.
Knowledge of federal grant related policies a plus.

Responsibilities

Accesses information from internal systems, including grant management software, Workday, and other systems; must have an aptitude for numbers, including budget management and will research federal policies related to grant management.
Works with the Manager of Research Finance and the Research Administrative Manager to reconcile information/reports, process cost transfers and assist with grant closeout; when necessary, assists the Office of Sponsored Research leadership in reviewing and managing account deficits.
Assists with reviewing time and effort reporting for key personnel; reports any unusual or non-compliant information to the Office of Sponsored Research leadership.
Assists with various expense items, such as making deposits with the Office of Sponsored Research, transferring funds, and assignment of expenses within areas of responsibility; works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
Supports overall grant proposal submission process, including grant intake, budget entry, and grant compliance for their area of responsibility; advises investigators of grant submission policies and due dates.
Participates in routine Office of Sponsored Research meetings, seminars and programs to stay abreast of best practice and guiding regulations; provides support to the Office of Sponsored Research leadership on special projects as necessary.