Grant Administration Specialist

Mass General Brigham•Somerville, MA

4d•Remote

About The Position

The Grant Administration Specialist is an opportunity to develop a career in research administration while gaining grant lifecycle knowledge through varied assignments across Mass General Brigham Research Management, MGB entities, and external clients. The Research Support Services (RSS) Team provides consulting support for special projects, complex programs, high-volume workload periods, staffing gaps, and in-depth training. Its mission is to address grant administration needs and provide exceptional customer service to research investigators and collaborators. Assignments may involve short- or long-term consulting commitments and may cover proposal preparation, post-award management, financial analysis, contracts, and process improvement. The specialist may serve as the primary contact for Principal Investigators and Department Administrators or work alongside other Department Administrators. New team members complete required training, work with RSS colleagues and mentors on Pre-Award, Post-Award, Contracts, and Finance assignments, and learn the Insight grant management system and relevant NIH and institutional policies. The specialist researches and answers inquiries, communicates policy and documentation requirements, and is expected to transition to independent work with minimal supervision, usually within three months. This is a full-time remote role available from most US states, with a Monday-through-Friday schedule during standard Eastern Time business hours. Remote work requires a stable, secure, quiet, HIPAA-compliant workspace, which will be confirmed by Microsoft Teams video. The role is based at 399 Revolution Drive and is scheduled for 40 hours per week. The annual pay range is $70,720–$92,570.40.

Requirements

At least 3–5 years of grant writing or grant administration experience.
Knowledge of grant funding processes, regulations, and reporting requirements.
Strong organizational and project management skills, including the ability to manage multiple grants simultaneously.
Excellent written and verbal communication skills, including the ability to create grant proposals and reports.
Ability to work collaboratively with teams and stakeholders.
Proficiency in data analysis.
Ability to work from a stable, secure, quiet, HIPAA-compliant remote workspace.

Nice To Haves

Master’s degree preferred; experience may be considered in lieu of a degree.

Responsibilities

Complete training required and recommended by the RSS Team Lead.
Work with RSS team members and mentors on Pre-Award, Post-Award, Contracts, and Finance assignments.
Become familiar with the Insight grant management system.
Learn and apply the NIH Grant Policy Statement, standard federal grant regulations, and Mass General Brigham policies and standard operating procedures.
Research and answer inquiries from Department Administrators and Principal Investigators.
Communicate institutional policies, procedures, and documentation requirements.
Support assignments that may include proposal preparation, post-award management, financial analysis, contracts, and process improvement.
Serve as a primary contact for Principal Investigators and Department Administrators or work alongside Department Administrators, depending on the assignment.
Transition to independent RSS Grant Specialist work with minimal supervision, usually within three months.