Part-time Grant Accountant

BERGEN COMM COLLEGE•Paramus, NJ

11h•$0 - $25

About The Position

Under the direction of the Director of Grants Administration, performs a variety of responsibilities, such as reconciling general ledgers to Grants, accounts payable of Grants, and various other accounting duties regarding Grants. Provides general administrative support for the department. Performs other related responsibilities as assigned. POSITION SUMMARY Responsibilities include but are not limited to: Verifies transfers and totals for monthly expenses in all Grant accounts and prepares journal entries as needed. Performs Grant account analysis and maintenance and assists with the preparation and reconciliation of the Grants. Provides assistance with the annual Grant audits. Reviews disbursement documents submitted for approval signature/s, appropriate sales tax, IRS reimbursement compliance, and compliance with federal, state, and college policies, procedures, and regulations. Perform related administrative functions to support grant management activities, including maintaining documentation, coordinating with program staff, and assisting with reporting and compliance requirements. Coordinates vendor payments, resolves discrepancies, ensures timely payment of vendor invoices and expense vouchers, and maintains accurate records and controls. Provides excellent service to the college community in the processing of all Grant accounts payable disbursements, from data entry to check disbursement or direct deposit transmission. Communicates with colleagues in the college to resolve discrepancies regarding calculations, financial and statistical recordkeeping regarding Grants; verifies accuracy of financial and numerical data and follows-up on issues of inaccuracy and discrepancy. Performs additional tasks or duties as assigned by the Director of Grants Administration or Grant Managers.

Requirements

Associate's Degree in Business or equivalent accounting experience
Minimum of 2 years of experience in accounts payable, accounts receivable, general accounting or related field
Demonstrates understanding of the community college mission and practices an open door policy
Knowledge of accounting methods, procedures
Demonstrates skill to work with a variety of computer software, database management, and other software applications
Exhibits strong skills in communication, customer and student focus, building relationships, organizing, and planning.

Nice To Haves

experience in higher education preferred

Responsibilities

Verifies transfers and totals for monthly expenses in all Grant accounts and prepares journal entries as needed.
Performs Grant account analysis and maintenance and assists with the preparation and reconciliation of the Grants.
Provides assistance with the annual Grant audits.
Reviews disbursement documents submitted for approval signature/s, appropriate sales tax, IRS reimbursement compliance, and compliance with federal, state, and college policies, procedures, and regulations.
Perform related administrative functions to support grant management activities, including maintaining documentation, coordinating with program staff, and assisting with reporting and compliance requirements.
Coordinates vendor payments, resolves discrepancies, ensures timely payment of vendor invoices and expense vouchers, and maintains accurate records and controls.
Provides excellent service to the college community in the processing of all Grant accounts payable disbursements, from data entry to check disbursement or direct deposit transmission.
Communicates with colleagues in the college to resolve discrepancies regarding calculations, financial and statistical recordkeeping regarding Grants; verifies accuracy of financial and numerical data and follows-up on issues of inaccuracy and discrepancy.
Performs additional tasks or duties as assigned by the Director of Grants Administration or Grant Managers.