Grant Accountant

FirstDay Foundation•San Antonio, TX

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role involves planning, organizing, and coordinating the centralized accounting and financial reporting for an assigned grant portfolio. The position is responsible for the creation and preparation of invoices, including state or federal contract invoices/billings and collection of funds, ensuring compliance with grant contracts, administrative guidelines, and Federal, State, and local grants. The Grant Accountant will also handle intercompany transactions, coordinate with key personnel for proper grant fund expenditure, and prepare or assist in the preparation of all applicable fiscal reports from the grant or contract portfolio, ensuring timely submission. This role requires ensuring the completion and reconciliation of accounts receivable monthly close, monitoring program status, and maintaining the organization's grant financial calendar. Additionally, the position is responsible for the creation and review of monthly A/R subsidiary reports and reconciliations to the general ledger, including researching and communicating issues regarding aged accounts receivable to the Controller. The Grant Accountant will perform various month-end financial statement close duties, apply accounting principles to analyze financial information, prepare financial reports, and prepare audit worksheets, schedules, reports, and supporting documentation for grant audits. Recommendations for improvements in accounting practices are also part of the role, as is assisting in the closing of the fiscal year-end books and audit. Other responsibilities include preparing and entering daily/weekly/monthly journal entries, schedules, and reports, including the generation and review of indirect cost calculations for assigned contracts and grants, and ensuring the accuracy of accounting data by preparing reconciliations to the general ledger.

Requirements

Bachelor’s degree with Accounting Major
Accounting experience with not-for-profits
Strong accounts receivable experience
State and federal grant experience required
Experience in month end close
Preparation of monthly financial statements for multiple programs, divisions and/or companies
Experience with grant reporting requirements
Accounts receivable experience including working knowledge of accounts receivable and general ledger.
Not-for-profit experience
Knowledge of general accounting principles and general accounting functions including reporting requirements and procedures related to federal, state, and other related grants, cost accounting, government accounting and auditing
Knowledge of budget preparation and administration, financial record keeping and reporting
Knowledge of principles and practices of contract/grant administration and monitoring
Strong interpersonal and communication skills
Strong work ethic with a defined sense of urgency, ownership, and accountability for job duties
Strong problem-solving skills
Proficiency in spreadsheet, word processing and accounting software, preferably Acumatica, WorkDay and US Government Payment Management Systems.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Prefer minimum five years’ experience.

Responsibilities

Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio.
Responsible for the creation and preparation of invoices, to include state or federal contract invoices/billings and collection of funds.
Ensures compliance with grant contracts, administrative guidelines, and Federal, State, and local grants.
Responsible for intercompany transactions between affiliated companies.
Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
Prepares or assists in the preparation of all applicable fiscal reports from the grant or contract portfolio and ensures the timely submission thereof.
Ensures completion and reconciliation of accounts receivable monthly close, including monitoring and tracking the status of each program through its program life cycle; and maintaining the organizations grant financial calendar.
Responsible for the creation and review of monthly A/R subsidiary reports and reconciliations to general ledger for assigned contracts and grants to include research and communication to Controller of issues regarding aged accounts receivable.
Performs various month end financial statement close duties including multiple monthly and annual financial statement reports, billing spreadsheets, program census reports, donor restricted schedules, match expense reporting and other grant reports and financials documentation as needed.
Applies principles of accounting to analyze financial information and prepare financial reports.
Prepares audit work sheets, schedules, reports and supporting documentation to be used during grant audits by federal, state, or other related agencies.
Recommends improvements, adaptations, or revisions in the accounting.
Assists in the closing of the fiscal year end books and audit.
Preparing and entering daily/weekly/monthly journal entries, schedules, and reports including the generation of and review of indirect cost calculations for assigned contracts and grants.
Ensure accuracy of accounting data by preparing reconciliations to general ledger.