Graduate Student Services Coordinator

Florida Institute of Technology•Melbourne, FL

4d•Onsite

About The Position

The Office of Graduate Programs troubleshoots for, advises, and monitors graduate student progress toward degree completion. This position advises students about thesis/dissertation preparation and electronic submittal and performs preliminary and final checks. Answers general policy questions. Prepares correspondence, reports, and forms. Answers the telephone, takes messages and responds to requests. Researches information and performs some analysis. Assists in staff work for the Graduate Council. Sets up and maintains records and files, and creates and maintains records. Performs thesis/dissertation formatting checks. Advises students on formatting, explains electronic Thesis and Dissertation (ETD) submittal process and accepts final documents. Conducts end-of-term grade review and generates electronic notification letters (3x/yr). Conducts academic standing analysis, maintains procedure notebook, conducts analysis for part of term grade rolls. Update student record (holds) in database. Collects agenda items for Graduate Council meetings (8x/yr) and subcommittees meetings (as needed); prepares and disseminates agendas, packets and minutes. Maintains office records of Graduate Council membership and meetings. Assists with budget and/or expense reports. Monitors and records department invoices and expenses. Reconcile P-Card/ file records, and create requisitions. Print out monthly budget, payroll, organizational detail report. Receives and responds to moderately complex correspondence following established procedures. Solves general concerns about department services, policies or procedures. Collects and compiles moderately complex information for inclusion in reports and/or presentation materials. Creates and produces a variety of moderately complex documents, reports for the department. Prepares charts, graphs and/or tables as necessary. Performs general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory. Scan into Xtender. Order office supplies and office equipment.

Requirements

High initiative
Strong interpersonal skills
Computer/word processing skills
Knowledge of Banner is essential

Responsibilities

Advise students about thesis/dissertation preparation and electronic submittal.
Perform preliminary and final checks on student progress toward degree completion.
Answer general policy questions.
Prepare correspondence, reports, and forms.
Answer the telephone, take messages, and respond to requests.
Research information and perform analysis.
Assist in staff work for the Graduate Council.
Set up and maintain records and files.
Perform thesis/dissertation formatting checks.
Explain the electronic Thesis and Dissertation (ETD) submittal process.
Accept final student documents.
Conduct end-of-term grade review and generate electronic notification letters.
Conduct academic standing analysis.
Maintain procedure notebook.
Conduct analysis for part of term grade rolls.
Update student records (holds) in the database.
Collect agenda items for Graduate Council and subcommittee meetings.
Prepare and disseminate agendas, packets, and minutes for meetings.
Maintain office records of Graduate Council membership and meetings.
Assist with budget and/or expense reports.
Monitor and record department invoices and expenses.
Reconcile P-Card/file records and create requisitions.
Print monthly budget, payroll, and organizational detail reports.
Receive and respond to moderately complex correspondence.
Solve general concerns about department services, policies, or procedures.
Collect and compile moderately complex information for reports and/or presentation materials.
Create and produce moderately complex documents and reports.
Prepare charts, graphs, and/or tables.
Perform general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory.
Scan documents into Xtender.
Order office supplies and office equipment.