Part Time - MP Graduate Publishing Lead

Aztec Shops•San Diego, CA

11d•Onsite

About The Position

This part-time position is responsible for customer service and the review, formatting, and print reproduction of graduate theses and doctoral dissertations for Montezuma Publishing, a division of Aztec Shops, Ltd., at San Diego State University. The role reviews documents against university and department guidelines, takes orders, prepares documents for formatting and reproduction, and maintains quality-control standards. The position also coordinates with graduate studies staff, customers, coworkers, vendors, faculty, and university personnel, and helps ensure deadlines are met to support students’ timely graduation. The role requires a high school diploma or GED. Some college coursework is preferred; related experience or training, or an equivalent combination of education and experience, may be substituted. The successful candidate is detail-oriented, able to multitask and work independently, computer literate, and able to use digital technology and office software. The position is regularly performed in a traditional office setting, with occasional visits to SDSU Graduate Division offices. A background check is required after a conditional offer and must be completed satisfactorily before work begins. The position is considered a mandated reporter under California law.

Requirements

High school diploma or GED.
Related experience and/or training, or an equivalent combination of education and experience, may be substituted for the stated education requirement.
Detail-oriented, with the ability to multitask and work independently.
Computer literate, with demonstrated skill in digital technology, including Adobe Acrobat, digital file manipulation, and electronic file transfer.
Knowledge of Microsoft Office and Google Workspace products, and ability to use new software and equipment.
Strong communication, interpersonal, and organizational skills.
Ability to read, write, and understand English; follow verbal and written instructions; interpret business information and policy manuals; write reports; and communicate effectively by telephone, in writing, and electronically.
Ability to present information respectfully and effectively one-on-one and in group settings to customers, management, and employees.
Ability to perform basic arithmetic operations.
Ability to apply commonsense understanding to carry out oral and written instructions.
Ability to use a computer and a variety of office machines and equipment.
Ability to communicate verbally and perceive sounds.
Ability to operate office equipment such as computers, copy machines, and fax machines.
Ability to move, lift, or carry objects or materials weighing up to 20 pounds.
Close vision and color vision for extensive reading and interpretation of reports and documents.

Nice To Haves

Some college coursework.

Responsibilities

Review SDSU and SJSU graduate theses and doctoral dissertations according to university and department guidelines.
Meet deadlines established by SDSU/SJSU Graduate Studies to support students’ timely graduation.
Serve as a communication liaison between Montezuma Publishing and SDSU/SJSU Graduate Studies staff.
Receive and enter customer orders for formatting, review, and publishing, and communicate order status to customers.
Communicate staffing and scheduling needs to the Assistant Manager based on order volume.
Prepare materials for reproduction and binding according to established standards and procedures.
Format graduate theses and doctoral dissertations according to SDSU/SJSU and department standards using appropriate software.
Provide monthly reports from database management systems.
Arrange binding and archiving of applicable theses and dissertations.
Verify product quality and quantity and arrange product pickup and delivery to customers, departments, the library, and ProQuest.
Develop and maintain working relationships with customers, coworkers, vendors, faculty, staff, and university personnel.
Comply with company policies and applicable federal, state, and local laws and regulations, including those relating to employment, safety, and health.
Perform other duties as assigned.