Graduate Program Coordinator II

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

Texas A&M’s English Department is seeking a Graduate Program Coordinator II to provide comprehensive administrative and operational support for the department’s graduate programs. This role oversees student data management, reporting, admissions, recruitment, advising, and onboarding. Serving as the primary point of contact for prospective and current graduate students, the coordinator guides students through the admissions process, degree planning, academic milestones, and graduation requirements while ensuring compliance with university policies and procedures. The coordinator also manages program resources and administrative processes, including budgets, scholarships, travel funds, assistantship appointments, and graduate hiring paperwork. In collaboration with faculty and university partners, this position supports admissions and recruitment efforts, faculty committees, orientation programming, and student success initiatives. Additionally, the role represents the department at university meetings and helps connect graduate students with campus resources to foster a positive and supportive academic experience.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• One year of related experience.
• Ability to move light office materials (up to 20 lbs.).
• Sit or stand for extended periods at a workstation.
• Travel occasionally for recruitment events.
• Ability to effectively communicate with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Knowledge of graduate education processes and university systems.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with (potential) students.

Nice To Haves

• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.

Responsibilities

• Manages graduate admissions processes, including serving as primary contact, overseeing applications in GradCAS, supporting admissions committees, processing decisions, and drafting admission and assistantship letters.
• Coordinates graduate recruitment initiatives, including events, advertising campaigns, and recruitment fellowship submissions.
• Maintains graduate student records and supports academic progress tracking, including APR reporting, degree plans, milestones, annual reviews, preliminary exams, and graduation requirements.
• Supports policy development and handbooks while advising students and faculty on university policies, procedures, and forms.
• Supports graduate student onboarding and success through orientation, registration assistance, resource referrals, incoming student communications, and coordination with ISSS on international student requirements and ELP compliance.
• Oversees graduate program administrative operations, including budgets, travel funding, tuition applications, scholarships, seminar coordination, and GAR/GAT hiring paperwork.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level